Scenic Operations Assistant

Position Overview

The Scenic Operations Assistant provides administrative and coordination support to the Scenic Operations team, with a primary focus on workforce scheduling, labor coordination, and show closeout. This role supports production leadership by helping ensure accuracy, organization, and follow-through across multiple concurrent events. This position reports to the Operations Manager of Scenic Services.

Scheduling & Labor Coordination

• Execute workforce scheduling updates and maintain accurate records.
• Track labor bookings, confirmations, and changes.
• Prepare simple reports related to labor availability and workload.

Show Closeout & Documentation

• Support show closeout by ensuring schedules and documentation are completed.
• Maintain installer-facing systems and internal trackers.
• Draft internal communications and basic process documentation as needed.

Administrative Support

• Assist with basic PO and purchasing administration as directed.
• Collaborate with production leadership to support operational continuity.
• Other duties assigned.

• High School Diploma or GED required.
• 1-2 years of experience in an administrative role.
• Strong computer and systems proficiency.
• High level of organization and attention to detail.
• Ability to manage multiple tasks and events simultaneously.
• Clear communication skills (written and verbal).
• Comfortable working in structured processes and following direction.
• Willingness to learn and take direction.
• Experience in operations, coordination, scheduling, or administrative support is an asset.

• Deliver World Class Service
  • Hospitality
  • Ownership
• Do The Right Thing
  • Instills Trust
  • Safety Conscious
• Drive Results
  • Action Oriented
• See The Big Picture
  • Tech Savvy
• Value People
  • Communicates Effectively

Hourly Pay Range: $24 - $28

The compensation offered for this role is determined based on the qualifications outlined in the job posting for the specified location. Final compensation is based on a number of factors including location, travel, relevant work experience, or particular skills and expertise. In addition, some positions may be eligible for other compensation such as potential overtime, bonuses or incentives.

We use artificial intelligence (AI) tools to help screen and/or assess applications for this role. These tools analyze information you provide (for example, your résumé or answers to questions using the chat to apply feature) to support our hiring team’s review. All hiring decisions include human judgment.