Suncoast Florida Area Executive Assistant Bradenton, FL

The Executive Administrative & Development Coordinator serves as a trusted partner to the Executive Director, providing administrative, board, and development support in a manner that reflects Christ-centered leadership, integrity, and stewardship. This role plays a vital part in advancing the ministry’s mission by supporting organizational effectiveness, donor relationships, and governance with excellence and humility.

Key Responsibilities

Executive Director Support

• Provide high-level administrative support to the Executive Director, including calendar management, travel coordination, expense reporting, and correspondence.
• Anticipate needs and priorities to ensure the Executive Director is equipped to lead effectively.
• Assist with ministry initiatives, strategic projects, and special assignments as directed.

Board Relations & Governance

• Support the Executive Director in all board communications and coordination.
• Attend board meetings to accurately record, prepare, and distribute meeting minutes.
• Coordinate board meeting logistics, schedules, and preparation of materials.

Development & Donor Engagement

• Manage and support major donor relationships with professionalism, gratitude, and Christ-like care.
• Coordinate donor meetings, presentations, and communications for the Executive Director.
• Assist in planning and execution of donor cultivation events and ministry development initiatives.
• Process and deposit donations with accuracy, confidentiality, and accountability.
• Maintain donor management systems and records in alignment with ministry standards and best practices.
• Oversee donation receipting, acknowledgments, and follow-up communication.
• Proactively and graciously follow up on missed or declined pledges when appropriate.
• Stay informed on current best practices related to donor stewardship, receipting, and financial compliance.

Office & Ministry Support

• Retrieve, process, and distribute mail from the post office box weekly.
• Oversee financial administration related to fundraisers, donor gifts, charter reports, and year-end reporting.
• Provide administrative and logistical support to ministry events and organizational initiatives as needed.

Professional Qualifications

• Proven experience in administrative support, nonprofit development, donor relations, or a related field.
• Strong organizational and time-management skills with the ability to manage multiple priorities effectively.
• Proficiency in donor management systems, office software, and financial tracking tools.
• Excellent written and verbal communication skills.
• High level of discretion, professionalism, and attention to detail.

Spiritual Qualifications & Expectations

• A committed follower of Jesus Christ who demonstrates a growing personal relationship with Him.
• Actively involved in a local church and supportive of the ministry’s mission, vision, and statement of faith.
• Demonstrates Christ-like character, humility, integrity, and servant leadership in all interactions.
• Approaches donor stewardship, leadership support, and administrative responsibilities as an act of ministry.
• Upholds biblical principles and godly values in decision-making and workplace conduct.

Core Competencies

• Servant Leadership: Leads through humility, accountability, and a heart for service.
• Stewardship: Manages resources, finances, and relationships with integrity and care.
• Confidentiality & Trust: Handles sensitive information with wisdom and discretion.
• Organizational Excellence: Demonstrates strong attention to detail and follow-through.
• Relational Ministry: Engages donors, leaders, and stakeholders with warmth, respect, and gratitude.
• Mission Alignment: Consistently advances the ministry’s purpose and values through daily work.

Knowledge & Skills

• Service oriented: dedicated to meeting expectations of the executive by maintaining effective relationships.
• Excellent organizational skills and strong attention to detail
• Experience in administrative support and in making appropriate decisions regarding available time.
• Excellent verbal and written skills, and experience and/or interest in partnership development
• High degree of professionalism and sensitivity to executive's availability…