Community Association Legal Assistant

Overview

Becker was honored by U.S. News & World Report as one of the best law firms to work for in both the 2024 and 2025 inaugural lists, reflecting our strong commitment to employee well-being, professional development, and a supportive workplace culture. Becker is a diverse, multi-practice, commercial law firm with international affiliates and offices in Florida, New York, New Jersey and Washington, DC.

Becker prides itself on client focused services and a commitment to always exceeding our client's expectations. Since 1973, we have been focusing on building a culture that is collaborative, creative, and passionate about growth. We offer a comprehensive benefits package including Employer-Paid benefits, Mental Health coverage, and even a 401k match! To fulfill our commitment to our employee’s health and safety, Becker has committees – such as the Mental Health and Wellness Committee – that ensures our employee’s individual health is always a priority.

We provide every incoming employee with individualized training to ensure that they are experts on Becker’s use of above-industry-standard software and in their role.

• Manages attorney calendar and scheduling.
• Interacts with potential and existing clients as needed.
• Prepares and processes attorney expense reports in a timely manner.
• Registers attorney’s Continuing Legal Education (CLE) credits with the Florida Bar.
• Enters attorney billable time in the billing software (Aderant).
• Edits the Unbilled Time Report and casual pre-bills prior to monthly deadlines.
• Organizes and files documents/emails within the document management system (iManage).
• Verifies accuracy of client information in the customer relationship management system (Inter Action).
• Oversees the management and organization of documents related to file opening procedures.
• Ensures compliance with file closing procedures, including confirmation of cleared/distributed funds and payment of vendor invoices.
• Conducts corporate searches and utilizes resources from Florida’s Department of Business and Professional Regulation (DBPR) and Property Appraiser’s websites.
• Assists in drafting, editing, and finalizing various legal documents, including letters, enclosures, memos, amendments, contracts, and covenant enforcement letters.
• Assists with maintaining the Marketable Record Title Act (MRTA) log and tickler file for Homeowner Association (HOA) and Property Owners Association (POA) clients.
• Assists in drafting and issuing MRTA notification letters.
• Assist with the preparation of Annual and Special Meeting Notice Packages for distribution.
• Manages the processing of incoming and outgoing mail.

• Strong verbal and written communication skills.
• Exceptional interpersonal and customer service abilities.
• Highly organized with a keen attention to detail.
• Excellent time management skills, with a proven track record of meeting deadlines.
• Skilled in organizing files and managing workflow efficiently.
• Capable of maintaining confidentiality while exercising discretion and sound judgment.
• Proficient in Microsoft Office Suite or equivalent software.
• Familiarity with iManage, File Site, and Aderant is preferred.

• Associate degree in Paralegal Studies or related field required; bachelor’s degree in Paralegal Studies or related field preferred.
• A minimum of three years related experience in a law firm or corporate legal environment required.

In addition to legal assistant responsibilities, this role requires a consistent 40-hour, in-office presence and provides essential operational support to the Office Manager, including general office services, administrative coordination, mail and deliveries, visitor support, meeting and conference room setup, basic IT assistance, supply management, food coordination for meetings, and assistance with office events and special projects.

Replies are given within 24 hours, so apply today for immediate consideration.

Becker is committed to diversity in the workplace. Workplace diversity refers to the protection, respect and inclusion of all of the attributes that each employee contributes to the workplace. We strive…