Administrative Assistant

Administrative Assistant – IMG Academy

Join to apply for the Administrative Assistant role at IMG Academy
.

Named one of the Best and Brightest Companies to Work For in the Nation in 2024, IMG Academy is the world's leading sports education brand, providing a holistic education model that empowers student‑athletes to win their future, preparing them for college and for life. IMG Academy provides growth opportunities for all student‑athletes through an innovative suite of on‑campus and online experiences.

• Boarding school and camps, via a state‑of‑the‑art campus in Bradenton, Fla.
• Online coaching via the IMG Academy+ brand, with a focus on personal development through the lens of sport and performance.
• Online college recruiting, via the NCSA brand, providing content, tools, coaching and access to a network of 40,000 college coaches.

Provide high‑level administrative support to multiple organizational leaders by managing complex schedules, coordinating meetings and travel, handling confidential information, and serving as a key liaison across internal teams and external stakeholders.

• Manage complex calendars, including internal and external meetings, strategic planning sessions, and high‑priority engagements.
• Coordinate national and international travel logistics, accommodations, transportation, and expense processing.
• Proactively anticipate the needs of supported executives, identifying and addressing potential challenges and opportunities to ensure smooth operations and strategic alignment.
• Draft, edit, and prepare executive‑level correspondence, presentations, talking points, reports, and other materials.
• Handle highly sensitive and confidential information with the utmost integrity and discretion.
• Track, prioritize, and help drive the completion of key deliverables and follow‑ups in coordination with cross‑functional teams and leadership.
• Serve as a point of contact for executive visits to/from IMG Academy, managing logistics and ensuring a positive guest experience.
• Maintain well‑organized executive offices, including supply management, mail distribution, and general administrative support.
• Represent the executive office with professionalism, responsiveness, and discretion in all communications and engagements.
• Support contract‑related processes, including preparation, formatting, drafting, and finalization of agreements as directed.
• Perform additional administrative duties and special projects as assigned.
• Adhere to all company policies, procedures, and business ethics standards.

• Bachelor’s Degree.
• 3+ years of experience providing executive or senior‑level administrative support, preferably to multiple leaders in a fast‑paced, high‑stakes environment.
• Advanced proficiency in Microsoft Office Suite, including PowerPoint, Word, and Excel.
• Exceptional written and verbal communication skills, with strong editing, formatting, and presentation abilities.
• Demonstrated ability to manage competing priorities, anticipate needs, and exercise sound judgment under pressure.
• Strong interpersonal and relationship‑building skills with a professional and polished demeanor.
• Proven track record of handling sensitive and confidential information with discretion.
• Highly organized, adaptable, proactive, and detail‑oriented.

• Bilingual.

• Requires a background check upon offer.
• Requires a drug test upon offer.

• Comprehensive Medical, Dental and Vision.
• Flexible Spending Account and Health Savings Account options.
• 401k with an Employer Match.
• Short‑Term and Long‑Term Disability.
• Group and Supplemental Life & AD&DD.
• Gym Discount Program.
• Pet Insurance.
• Wellbeing Program.
• and more!

IMG Academy provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Referrals increase your chances of interviewing at IMG Academy by 2x.

Apply BELOW