Staff Accountant

Description

The Staff Accountant will support key accounting functions including billing, accounts payable/receivable processing, trust-related accounting for real estate closings, general ledger maintenance, reconciliations, and preparation of monthly financial reports.

This position works closely with a Senior Accountant and will provide backup support in several areas. Ideal for someone who enjoys a mix of transactional accounting and month‑end responsibilities in a structured, fast‑paced environment.

Key Responsibilities

First Half of the Month

+ Assist with monthly billing cycle (750-800 invoices) alongside Senior Accountant.

+ Support trust accounting activities for real estate closings:

+ Monitoring incoming wires

+ Handling trust distributions

+ Balancing trust accounts

+ Enter outgoing wire transfers.

+ Process and prepare check requests for AP (AP Clerk/Senior Staff will enter invoices).

+ Support AR activities such as posting payments and researching discrepancies.

+ Assist with Marketing GL and AP GL items.

+ Provide GL coding for AP expenses.

+ Assist with cash disbursements, including chargebacks and monthly recurring expenses.

+ Respond to client questions regarding credit card payments and account charges (with Senior Accountant guidance).

+ Serve as backup to Senior Accountant, and vice versa.

Second Half of the Month

+ Reconcile general ledger accounts and bank accounts.

+ Prepare components of the monthly financial packet and assist in assembling board reporting materials.

+ Assist with bi-weekly payroll processing (initially handled by Martin; may transition later).

+ Work with high-volume and high‑value transactions with accuracy and confidentiality.

+ Maintain and update attorney billing rate information; understand hourly billing concepts.

+ Review and complete hand-billed items, performing follow‑up research as needed.

+ Submit daily check register.

+ Set up new vendors and assist with vendor validation, including 1099 documentation.

+ Support yearly 1099 processing.

+ MS Office Suite (Excel proficiency required)

+ Tabs Practice Master - Billing, Accounting, AP, GL modules (cloud-based)

+ iManage (cloud)

Top 3 Technical Must-Haves

+ Billing or high‑volume invoice processing experience

+ GL reconciliation experience

+ AP/AR processing and vendor management familiarity

Requirements

+ Experience in professional services or legal environment a plus

+ Bachelor's degree in Accounting, Finance, or related field preferred (or equivalent experience)

-Soft Skills & Work Environment

+ Strong attention to detail and accuracy

+ Ability to manage time around monthly cycles and deadlines

+ Team player; comfortable asking questions and cross-training

+ Excellent communication skills

+ High integrity with confidential and high-value financial transactions

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available including medical, vision, dental, life and disability insurance. Employees hired for our FTEP Program are also eligible to enroll in our company's 401(k) or deferred compensation plan (if eligible). FTEP employees also earn paid time off for vacation, personal needs, and sick time and paid holidays.

The amount of Choice Time Off (CTO) received varies based on years of service and is pro-rated based on the hours worked per week. A new FTEP employee earns up to 13 days of CTO and up to 10 paid holidays per calendar year. Learn more at

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ()  and Privacy Notice () .