Grants Specialist

* This position is not eligible for sponsorship.*

Position Information

Announcement Number

Announcement Number STAFF - VA - 26222

For questions regarding this position, please contact:

This position manages the finance and reporting need for several grant-funded programs. This includes overseeing budgets, tracking expenses, and preparing required financial and program reports for funding agencies such as the National Science Foundation, NASA (National Aeronautics and Space Administration), and the U.S. Department of Defense.

The Grant Manager handles day-to-day administrative and accounting tasks related to these grants and works closely with the Center Director to develop and manage budgets, as well as university offices such as Sponsored Programs, Financial Services, Human Resources, and the Dean’s Office to ensure all grant requirements are met.

Position Number

Position Number 4

CSMRC
25

Department

Division

Division College of Education, Health & Human Development

Appointment Type

Appointment Type Professional

Contract Term

Contract Term Fiscal Year

Semester

If other, specify From date

If other, specify End date

FLSA

FLSA Exempt

Union Affiliation

FTE

FTE 0.5

Benefits Eligible

Salary $31,200 annually, commensurate with experience, education, and qualifications

Contract Type

Contract Type LOA

If other, please specify

Recruitment Type

Recruitment Type Open

General Statement

We seek an experienced grant manager to support oversight of SMRC’s grant-funded portfolio, which currently has combined annual budgets of over $2M and offers salary support to more than 10 professional and classified staff; TT and NTT faculty; and students.

Duties and Responsibilities

• In coordination with the SMRC director, help to prepare budgets and content in support of specific projects and grants.
• Manage awarded grants and projects to ensure fiscal accountability, including personnel FTEs, contracted service agreements, etc.
• Support program evaluation and reporting with budgetary data, program impacts and percentage of effort analysis.
• Oversee submission of timely and accurate reporting as required by funding agencies.
• Serve as the primary contact for procurement of equipment and services using grant funds.
• Serve as point of contact for internal and external communications related to the duties of the position.
• Serve as liaison with Fiscal Shared Services for accounting services.

• Bachelor’s degree in accounting, finance, business management, or related field, or an equivalent combination of education and/or experience.
• Demonstrated fiscal management experience, including preparing and monitoring budgets and financial reports
• Demonstrated reporting and evaluation experience, including overseeing the collection and/or dissemination of sensitive research data
• Demonstrated ability to interpret, apply and communicate a wide variety of policies and procedures to students, staff and faculty
• Demonstrated experience using computerized accounting systems, spreadsheets, databases, and word processing software.

• Master’s degree in accounting, finance, business management, or related field, or an equivalent combination of education and/or experience.
• Experience with payments to external vendors/contractors in a higher education setting, such as travel expense vouchers, contracted service agreements, and guest speaker authorizations.
• Experience with sourcing and purchasing supplies and equipment while following appropriate organizational procedures.
• Demonstrated skills with grants and contracts administration and reporting, including knowledge of federal rules and regulations.
• Knowledge of MSU and State of Montana policies and procedures.

• Work effectively both independently and in a team-orientated manner, under minimal supervision.
• Have excellent written and oral communication and interpersonal skills.
• Provide evidence of strong decision-making skills and initiative.
• Exercise adaptability to changing priorities while maintaining a positive, effective and professional…