Budget and Fiscal Director

Please see Special Instructions for more details.

This position is not eligible for new sponsorship.

STAFF - VA - 26318

The Budget and Fiscal Director provides leadership of the budget and fiscal affairs of the Montana Agricultural Experiment Station (MAES) and the College of Agriculture (COA). Duties include overseeing the College and MAES portfolio of funds, including budgetary analysis, forecasting, and related strategic planning for financial commitments for current and future years. This position is the primary contact for budgetary and business matters of the MAES and COA in Montana and federally in support of the VP/Dean and Director.

The VP/Dean and Director is the budgetary authority for MAES funds- these funds are not handled centrally by the Budget Office. MAES funds are administered by this position.

4M0577

Dean of Agriculture

College of Agriculture/MAES

Classified

Fiscal Year

Exempt

Exempt from Collective Bargaining

1.0

Salary $33.07 - $41.34 hourly, commensurate with experience, education, and qualifications.

If other, please specify

Open

MSU was founded in 1893 as the Agricultural College of the State of Montana. Today, the College of Agriculture is an integral part of fulfilling MSU’s land grant mission serving the sons and daughters of our state. The Montana Agricultural Experiment Station (MAES) creates opportunities for students and faculty to excel through hands‑on learning; to serve through campus and community engagement;

to explore unique solutions to distinct and interesting questions; and to connect Montanans with the global community. The Dean’s Office staff works together to support this mission.

• Assists the Dean with strategic fiscal planning, including developing models for budget allocation, tracking commitments and encumbrances, and monitoring the College’s diverse portfolio of funds. Has delegated signature authority for fiscal and administrative management of the College.
• Develop policy recommendations and documents for coordination and management of all matters pertaining to budgets. This includes the annual operating budgets for seven departments and seven research centers; annual operating budgets of MAES funds for the Office of the Commissioner of Higher Education, Governor’s Budget Office and Legislative Fiscal Division; financial matters associated with MSU business units; and preparation and submission of MAES biennial Executive Budget Request for the legislative process, and other ad hoc reporting as required by OCHE.
• Coordinate with the central Budget Office and the Budget and Fiscal Director in Extension Services to develop, submit and monitor budgets, responding to requests for information and entering budget adjustments as needed throughout the fiscal year.
• Coordinate with MSU Fiscal Shared Services, College HR Business Partner, and departmental financial operations managers to trouble‑shoot appointment and payroll issues; track budget and expenditures, and enter budget adjustment entries to reflect changes in payroll and budget allocations throughout the year.
• Works with Department Heads and their assigned financial management team members to implement the department’s budget, monitor commitments and approve expenditures.
• Assists with onboarding and orientation of new employees and serves as the main point of contact to department heads and FSS staff related to budget management.
• Develop plans and recommendations for the management of MAES real properties, including leases, easements, and use of plant funds.
• Maintain federal financial reporting requirements for administration of the MAES responsibilities to USDA / NIFA (National Institute of Food and Agriculture) and serve as the primary contact for federal audits.
• Coordinate state and internal financial compliance audit activities with MSU Audit Services.
• Serve on the central…