Facilities & Administrative; F&A Funds Manager

Contact Information

For questions regarding this position, please contact:

Tawnya Morgan
tawnya.morgan

The Facilities & Administrative (F&A) Funds Manager is a key member of the research and economic development fiscal management team. The primary role of the position is to ensure the compliant and strategic use of F&A recovery funds by providing oversight, guidance, and key analytics to support institutional planning and decision‑making.

Position Number: 4M0147
Department: Research Division, Office of Research and Economic Development
Appointment Type: Classified Contract Term (FLSA Non‑Exempt)
Union Affiliation: FOCUS-MFPE
FTE: 1.0
Benefits: Eligible
Salary: Starting at $55,120 annually, commensurate with experience, education, and qualifications

• Provide guidance and training to departments on F&A usage, documentation requirements, and policy updates.
• Build and maintain collaborative relationships with research partners, administrative units, and campus stakeholders.
• Review and approve F&A expenditures and supporting documentation to ensure alignment with federal, state, and institutional policies.
• Maintain documentation and internal controls to support audit readiness, identify potential risks, and recommend process improvements.
• Monitor and authorize fund transfers and open or close accounts to support accurate fund management and alignment with research initiatives.
• Refine naming conventions for accounts and funds to improve clarity, consistency, and usability.
• Track and report on F&A expenditures to provide visibility into fund utilization and support decision‑making.
• Contribute to budget planning related to F&A distributions, commitments, and projections.
• Analyze spending trends and provide recommendations for the strategic use of F&A resources.
• Assist in the development and refinement of policies governing the allocation and use of F&A funds.
• Other duties as assigned.

• Bachelor’s degree in accounting, finance, business management, or a related field, or equivalent combination of education and experience.
• A record of progressively responsible fiscal management, including experience preparing and monitoring financial reports.
• Ability to interpret, apply, and clearly communicate complex policies and procedures related to fund management and compliance to diverse stakeholders including faculty, staff, and administration.
• Proficiency with computerized financial systems, spreadsheets, databases, and word processing software to manage, analyze, and report financial data effectively.
• Capable of independently managing complex financial oversight responsibilities and making sound decisions with minimal supervision in a fast‑paced environment.

• Master’s degree in accounting, finance, business management, or related field, or an equivalent combination of education and/or experience.
• Administrative and fiscal management experience in an institution of higher education.
• Knowledge of cost accounting principles and familiarity with State and Federal regulations, including OMB Uniform Guidance Circular.
• Demonstrated skills with grants and contract administration and reporting.
• Knowledge of MSU and State of Montana policies and procedures.

• Represent the Office of Research and Economic Development in a professional and courteous manner; provide excellent customer services to research stakeholders.
• Have excellent written and oral communication and interpersonal skills.
• Provide evidence of strong decision‑making skills and initiative.
• Exercise adaptability to changing priorities while maintaining a positive, effective, and professional approach.
• Work effectively both independently and in a team‑orientated manner, under minimal supervision.
• Develop and maintain effective working relationships with a diverse range of constituents both internal and external to the organization.
• Appropriately handle sensitive and confidential information.

This job description should not be construed as an exhaustive statement of duties, responsibilities or…