Assistant to AVP of Student Wellness

Assistant to the AVP of Student Wellness

3 days ago Be among the first 25 applicants

Position Details

Position Information

Announcement Number: STAFF - VA - 26227

For questions regarding this position, please contact:
Elizabeth Asserson

Basserson

Classification

Title:

Admin Assoc Mgr

Working Title:

Assistant to the AVP of Student Wellness

Brief Position Overview

The Assistant to the Associate VP of Student Wellness provides high level administrative and professional support to the AVP and the entire SW enterprise. This role will oversee the operations of the main SW office and directly support the AVP as well as the SW Directors of Budget and Finance, Facilities and Operations, and the Marketing and Communications team.

General Statement

The AVP of Student Wellness (SW) oversees the three departments within SW (Campus Recreation, Counseling and Psychological Services, Student Health Services) as well as core SW services including health promotion programs. The new 165,000 square foot Student Wellness Center is a hub of campus activity, and the entire team is committed to our vision of creating a thriving campus culture of health and wellbeing.

The Assistant to the AVP is a critical partner in all SW efforts. We are seeking a skilled administrative professional to join our team and bring strong organizational skills to our work.

• Perform the highest level administrative and office management duties in support of the AVP of SW and additional support to other core SW administrative areas including Facilities and Operations, Budget and Finance, Marketing, and health promotion programs.
• Oversee and manage the AVP’s calendar and schedule.
• Oversee the management and scheduling of core SW committees and other committees chaired by SW leadership.
• Lead event coordination for SW enterprise events including materials preparation, room reservations, catering, equipment, and all other details.
• Oversee professional travel coordination for the SW core administrative office.
• Develop and oversee enterprise SW recruitment and onboarding procedures in conjunction with Department Business Operations Managers.
• Manage payroll, reconciliation, and general HR processes for the SW administrative areas and maintain detailed records in accordance with departmental and University record retention policies.
• Oversee all procurement, contract management, and adjacent processes for all areas of SW in alignment with university policies.
• Office management of SW administrative office including hiring and supervision of student staff and coordinating front desk coverage in the absence of student workers.
• Develop and align SW-wide business processes.
• Create, maintain, and oversee SW common documents including manuals, procedures, and other relevant records.
• Serve as liaison to Fiscal Shared Services and HRBP for the AVP, SW Director of Budget and Finance, and SW Director of Facilities and Operations, and other SW program staff.
• Organize and prioritize critical issues and required information for the AVP to facilitate efficient decision making, minimizing conflicts and potential risks.
• Assist with program evaluation and data analysis for SW assessment processes.
• Assist with AVP and Marketing/Comms staff to assemble graphs and other assets to tell the SW story for professional reporting.

• A Bachelor’s Degree or progressively responsible administrative/office management experience, or an equivalent combination of relevant education and experience.
• Significant, progressively responsible administrative work experience in a busy office setting providing high-level administrative support, including calendar management.
• Demonstrated experience communicating complex information in an effective, professional, positive, accurate, and friendly manner while providing appropriate responses to questions or inquiries.
• Demonstrate proficiency using different software programs and systems including Microsoft Office (Teams, One Drive, SharePoint, Outlook, Excel, Word) and Adobe.
• Demonstrated experience developing and maintaining detailed and accurate record keeping systems.