Business Operations Manager

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QCORE is searching for an enthusiastic and motivated individual to perform administrative support activities for QCORE. The Business Operations Manager executes fiscal and HR services while providing critical assistance to the QCORE Director and team in their mission to provide outstanding education and research opportunities at Montana State University.

• supporting, coordinating, and implementing QCORE initiatives
• drafting and editing correspondence, reports and presentations
• scheduling meetings, creating meeting agendas and materials, and communicating all relevant details to participants
• making travel arrangements and appointments
• handling phone, email and postal mail inquiries and responding appropriately

• collaborating with Fiscal Shared Services to process daily accounting transactions, prepare and review financial reports, and identify and resolve errors and discrepancies in a timely manner
• providing guidance and assistance to the QCORE team with Chrome River, including travel pre‑approvals and expense reports, serving as departmental account manager for purchasing card transactions
• providing guidance and assistance to the QCORE team with the procurement of goods and services, including utilizing SmartBuyMSU
• maintaining capital and minor/sensitive equipment inventories

• tracking and monitoring QCORE HR actions with MSU Human Resources
• serving as the primary point of contact for QCORE with MSU Human Resources to hire students
• creating and processing various types of personnel appointments and reappointments for staff and students and reporting personnel actions to QCORE leadership via a dashboard
• conducting biweekly pre‑payroll audits to ensure accuracy of payroll, identifying and resolving errors and discrepancies in a timely manner

Plan events, conferences, and lectures, including securing facilities, preparing schedules, promoting events, and, where appropriate, arranging for food, lodging, and transportation. This may include participating in events as on‑site staff.

• Bachelor’s degree and progressively responsible experience in administrative support, project coordination, hospitality, events management, or related fields, or an equivalent combination of relevant education and/or experience.
• Demonstrated experience organizing and prioritizing multiple work assignments, meeting deadlines and exercising adaptability with a high degree of accuracy and close attention to detail, while maintaining a positive, effective and professional attitude.
• Demonstrated proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and other relevant computer software.

• Administrative and fiscal management experience in an institution of higher education.
• Experience with federal cooperative agreements and large, complex, multi‑disciplinary grants and contracts.
• Demonstrated skills with grants and contracts administration and reporting, including knowledge of federal rules and regulations.
• Experience working with Montana State University policies, procedures and systems.

• Possess the ability to maintain confidentiality of records and information.
• Possess excellent verbal and written communication skills to effectively and confidently communicate with employees, students and the public in person, over the phone and by email.
• Be able to work independently with minimal supervision as well as work effectively as a member of a team.
• Use independent judgment, intellectual analysis and evaluation to solve complex operating problems.
• Be able to effectively prioritize workload and activities to meet deadlines and adapt to changing priorities while maintaining a positive, effective and professional manner.
• Establish and maintain effective working relations with co‑workers and other departments and staff across campus.
• Represent QCORE and…