Legal Scheduling Coordinator

Benefits

• Bonus based on performance
• Opportunity for advancement
• Training & development

Fischetti Law Group is seeking a highly organized and detail-oriented Legal Scheduling Assistant to join our litigation team. Our firm focuses on Personal Injury, Estate Planning, Consumer Protection, and Personal Injury Protection (PIP), with a heavy litigation presence throughout the State of Florida.

This position will work directly with the firm's litigation attorneys and alongside our existing litigation assistants. The right candidate will play a critical role in managing and coordinating the attorneys’ litigation calendars and ensuring matters move efficiently through the court system.

• Manage and coordinate all scheduling for two litigation attorneys, including:
• Court hearings (county & circuit court)
• Mediations
• Arbitrations
• Depositions
• Marketing and firm-related events
• Handle scheduling for approximately half of the firm’s litigation caseload, working closely with a dedicated legal assistant
• Schedule litigation matters across Florida courts (with the majority of cases in Miami-Dade County)
• Utilize and navigate the Florida Courts E-Portal and applicable scheduling portals
• Work within the firm’s centralized CRM system for scheduling and document generation
• Assist with automated document preparation (training provided)
• Maintain accurate calendars, deadlines, and follow-ups across multiple matters simultaneously

• Prior experience in legal scheduling or litigation support strongly preferred
• Familiarity with Florida county and circuit court scheduling
• Experience with the Florida Courts E-Portal and scheduling portals required
• Extremely detail-oriented with strong organizational skills
• Ability to multitask and manage deadlines in a fast-paced environment
• Professional communication skills (written and verbal)
• Comfortable working with multiple attorneys and staff simultaneously
• Reliable, proactive, and team-focused

• Comprehensive training on firm systems and automated document preparation
• Ongoing support from management and the litigation team
• Clear processes and collaboration—no guessing, no chaos

• Fast-paced but very team-oriented work environment
• No office drama—we focus on teamwork and results
• Supportive management that believes training and mentorship are key to success
• A firm culture that values accountability, communication, and growth

If you thrive in litigation support, love organization, and can juggle multiple schedules without missing a beat, we want to hear from you.

Apply today—this position is open for immediate fulfillment.