Police Records Technician

Purpose of Classification

The purpose of this classification is to perform receptionist, clerical, and data‑entry work for the Police Department.

The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.

Other duties may be required and assigned.

• Serves as receptionist at front desk of Police Department; answers telephones and forwards calls to appropriate division or staff person; greets and assists the general public.
• Reviews look‑out teletypes from other public safety agencies and forwards to shift commanders; sends teletype to other agencies for wanted persons arrested locally.
• Performs information searches and queries on the National Crime Information Center/Florida Crime Information Center, NCIC/FCIC, computer system for active warrants, prisoners, missing persons, stolen property, driver's license history checks, property titles and other information; enters same data in system and confirms acknowledgments of arrests by other agencies.
• Assists in performing quality control checks of daily computer entries in local computer system and NCIC/FCIC computer system; checks, validates and/or corrects entries; reviews and edits police reports for errors, accuracy and completeness.
• Prepares log sheets of police citations, maintains hard copies of parking citations; batches tickets for submittal to Clerk of Court, submits log sheets, citations and witness lists to Clerk of Court; updates files on paid and voided tickets; forwards unpaid tickets to Clerk's Office for vehicle tag liens, transmits citation data to the state; posts court disposition information on citations and in files.
• Runs criminal history and warrants checks in NCIC/FCIC and other available RMS systems.
• Maintains case and court information on felony cases; forwards information to State Attorney's Office.
• Monitors surveillance cameras for holding cell security.
• Makes calls to other officers, detectives, special assignment units, and others for police assistance to include Special Weapons And Tactics, (SWAT), Information Technology (IT), Traffic Homicide Investigator (THI) and Hostage Negotiations Team (HNT) call outs.
• Operates a variety of office equipment including telephone, typewriter, cash register, computer, teletype machine, printer, facsimile, document scanner, calculator, paper shredder, and dispatch radio.
• Delivers police documents and records to other local agencies, county courthouse, and to state agencies.
• Assists in the maintenance and security of police documents in accordance with Florida Schedule Retention Laws, Florida Department of Law Enforcement/Federal Bureau of Investigations (FDLE/FBI) user agreements and Florida Sunshine Laws‑Florida State Statute 119.
• Reviews and redacts when necessary all police related documents in accordance with Public Records Laws.
• Reviews and codes all reports for FDLE/FBI crime reporting data for Florida Incident‑Based Reporting System (FIBRS) and National Incident‑Based Report System (NIBRS).
• Reviews shift transmittals for errors, completeness and accuracy, maintains logs, as well as scan/attach all documents created into the Records Management System.
• Coordinates with FDLE and County Court for Seal and Expungement of Records.
• Coordinates background checks for Agency employment, both internal and external agencies.
• Coordinates Public Records Requests with City Clerk and City Departments.
• Collects payment for Records Requests, Parking violations and Curb stoning violations.
• May participate in Emergency Mobilization during a State of Emergency.
• Assists with preparation of case information for local hearings.

• Performs other related duties as required.

• High school diploma or equivalent; one (1) year previous experience that includes related clerical, administrative support and customer service work.
• Must possess and…