Business Office Coordinator

Why You Should Work With Us:

As a Sinceri Senior Living company, we are a fun loving, employee-centric community like no other! Maybe that’s why we have been certified by our employees as a Great Place to Work ® for our 6th Year in a row. Create your healthcare career with us and learn about all the career growth opportunities we offer.

Have we sparked your interest yet? Apply online and join our wonderful team. Questions about the application process? Come visit us and our staff will be happy to assist you!

Sinceri Senior living is proud to be an Equal Employment Opportunity employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law. Minors must be at least 16 years of age to be employed by Sinceri Senior Living. Candidates submitted by unsolicited 3rd party recruiters will not be considered.

Background checks for our communities in Florida will be completed through the Clearinghouse:

Responsible for coordinating office functions, including A/R, A/P, and some HR functions and providing assistance to the Business Office Manager daily. Provides assistance to other department heads and staff as needed. Assists with answering phones and assisting residents, family members and potential clients with clerical duties as needed.

• Working knowledge of computers including Excel, Word, and MS Office is required.
• A desire and willingness to learn new systems.
• Must possess effective verbal/written communication skills, solid mathematical skills, strong organizational skills, and be detail oriented.
• Ability to represent the Community in a positive and professional manner.
• Must be able to work effectively in an individual or team setting.
• Must be able to perform duties and responsibilities (Essential Job Functions) with or without reasonable accommodation.
• Adheres and promotes to our company mission statement and core values.

• Accounts Receivable
  • Post resident payments and ensure timely and accurate input.
  • Collect resident payments in a timely manner private, Medicaid, and other balances owed to the company by residents. Develop and implement collection plans, as needed, to deal with collection issues that cannot be immediately resolved.
  • Collect new resident information as well as all resident changes. Account for Move-In, Move-Out and Transfers. Compute and enter arrears charges. Send out resident billings.
  • Enter rate changes and verify accuracy of all charges on resident’s account.
• Accounts Payable
  • Receive invoices and ensure accuracy of invoice and goods purchased.
  • Code invoices and obtain proper authorization.
  • Maintain orderly A/P files according to the bookkeeping manual.
  • Handle vendor relationships, including monitoring A/P checks/dashboards for proper payment of invoices.
• Petty Cash Maintenance
  • Obtain receipts and prepare weekly credit card reconciliations.
• Other
  • Answer the phones and refer to the appropriate department or person.
  • Communicate effectively between departments for special events, vendors, guest meals, visitors, outside providers, and inquiries.
  • Follow marketing guidelines for phone inquiries.
  • All other duties as assigned.

Able to work full-time, with possible weekend work.

Sedentary work – Ability to exert 10 pounds of force occasionally, and/or negligible amount of force frequently to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time.