Financial Administrator

Overview

The Financial Administrator is responsible for managing and overseeing the financial processes and administrative tasks that support the organization’s operations. This role ensures the accurate handling of accounts payable/receivable, payroll processing, financial reporting, and compliance with company policies and regulatory standards. The Financial Administrator serves as a key link between the administrative office, project managers, and external financial partners.

• Manage and process accounts payable and receivable, ensuring accuracy and timeliness.
• Prepare, review, and reconcile financial statements, invoices, and expense reports.
• Administer payroll functions, including timekeeping, deductions, and compliance with wage laws.
• Maintain accurate financial records and filing systems for audits and reporting.
• Assist with budgeting, forecasting, and cash flow management.
• Coordinate with external accountants, auditors, and vendors as needed.
• Monitor and enforce internal financial controls and company policies.
• Prepare periodic financial reports for management review.
• Support project teams with job cost tracking and expense management (specific to industries like construction).
• Identify opportunities for cost savings and process improvements.

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field (or equivalent experience).
• Proven experience in financial administration, bookkeeping, or accounting support.
• Proficiency in accounting software (e.g., Quick Books, Sage, or similar).
• Strong understanding of accounting principles and payroll procedures.
• Excellent organizational skills and attention to detail.
• Ability to work independently and manage multiple priorities.
• Strong communication skills to collaborate with internal teams and external partners.