Anticipated - Administrative Assistant to Business Administrator

Overview

Business/Plant Operations

ADMINISTRATIVE ASSISTANT TO THE BUSINESS ADMINISTRATOR/ BOARD SECRETARY

• Minimum three (3) years of successful secretarial/administrative experience.
• Preferred knowledge of accepted business practices, laws, and regulations governing school districts related to transportation and food services.
• A bachelor’s degree or equivalent experience in the business office of an educational setting is required.
• Demonstrated organizational, communication, and interpersonal skills.
• Adaptable and able to react well to evolving events.
• Excellent Microsoft Office computer software skills.
• Required criminal history background check.
• Must be accurate, well organized, versatile, and have strong interpersonal skills to communicate effectively both within and outside the central office.
• Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

Business Administrator/Board Secretary and Assistant Business Administrator

Assist the Business Administrator with administering the district's business affairs while assuming primary responsibility for the day-to-day operation of the transportation operations, food service program, minutes, and other assigned general business office functions.

• Processes all free/reduced lunch applications in a timely manner and assists in the efficient operation of the district's food services program; ensures that procedures are in accordance with law and regulations.
• Ensures compliance with USDA school nutrition programs and state/federal reporting.
• Monitors, reviews, and submits the monthly food service reimbursement claims.
• Reconciles meal count data with reimbursement claims.
• Coordinates menu planning that meets nutritional standards and requirements.
• Assists in procurement, vendor coordination, and bid specification in kitchen supplies.
• Supports food service audits and corrective action plans, if required.
• Maintains food service records, files, and correspondence.
• Acts as a liaison between the business office and the general public and coordinates communication with parents, staff, and vendors.

• Assists in compiling a list of each bus driver or substitute driver and certification of a valid school bus driver's license and criminal background check.
• Monitors, reviews, and arranges the bus driver's mandatory training and collects training materials and certificates.
• Assists in drafting correspondence and analyzing data, and all reports and documents for transportation.
• Assists in preparing transportation contracts.
• Serves as liaison with transportation contractors, bus companies, and county offices under the Business Administrator's supervision.
• Coordinates daily transportation services for regular education, special education, extracurricular programs, and class trips.
• Assists in developing and maintaining bus routes and schedules in accordance with NJDOE regulations.
• Addresses transportation concerns from parents, administrators, and staff, and communicates with the parents and bus drivers with schedule changes, delays, and service updates as needed.
• Ensures compliance with NJAC 6A.27 pupil transportation regulations.
• Maintains accurate transportation records, including route logs and eligibility documentation.
• Assists in monitoring contract compliance with insurance, licensing, driver credentials, and safety requirements.
• Assists with transportation audits, inspections, and NJDOE reviews.
• Assists with transportation-related bids, contracts, and renewals.
• Assists in preparing required state and county transportation reports including DRTRS.

• Provides confidential secretarial and clerical support to the Business Administrator.
• Handles all secretarial tasks, including word processing, telephone, appointments, mail, and correspondence.
• Assists the Business Administrator in the procurement/bid process for the district in accordance with law and board policies.
• Tracks reporting deadlines and compliance requirements with the local and state to assist the business office functions.
• Ensures confidentiality and compliance with OPRA requirements and…