Fleet Maintenance Coordinator

Job Summary

Transportation Services at CU Boulder encourages applications for a Fleet Maintenance Coordinator
! This position manages all internal and external communication between the Transportation Maintenance Garage and CU Boulder faculty and staff, parts distributors, third-party repair shops, and other transportation-related vendors. With minimal to no supervision, this position coordinates CU vehicles due for preventative maintenance, recalls, annual DOT inspections, and other required repairs. Through experience in vehicle maintenance procedures, this position explains recommended services, cost estimates, and timelines, and serves as the face of the CU Boulder Transportation Maintenance Garage.

This person also has full autonomy over and manages the shop's parts inventory. This includes ordering, tracking, and receiving all levels of vehicle parts. There is close coordination with the department’s Office Manager, who handles all invoice payments (e.g. Accounts Payable).

This is a full‑time position, reporting directly to the Senior Fleet Manager, who reports to the Transportation Service Director.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

Transportation Services provides comprehensive transit, fleet management, and maintenance to serve the faculty, staff, students, and visitors at the University of Colorado Boulder. The University of Colorado vehicle fleet numbers over 600; a robust transit system moving 1.4 million riders per year at the University of Colorado-Boulder campus; and guidance for driver operations for campuses located in Aurora, Boulder, and Denver.

As such, we have the unique opportunity to influence the impressions of every member of our university community and our visitors. We are team‑oriented professionals, dedicated to meeting the needs of our community and providing the highest possible customer service. Experience dynamic growth, self‑directed efforts, in a rewarding industry.

• Respond to all inquiries and requests from CU faculty and staff regarding their vehicle service and repair needs. Keep customers updated on job status, changes in the scope of work, delays, and final costs.
• Manage all communication to CU vehicle owners regarding scheduled preventative maintenance.
• With little to no supervision, prioritize recalls and service requests for scheduled repairs.
• In coordination with the Shop Supervisor, schedule technician work assignments to keep the shop workload consistent in our fleet management program calendar (Asset Works). Create work orders for the shop or direct staff to other resources.
• Contact and schedule any vehicle repairs with outside vendors (e.g., transmission shop). Communicate repair schedules and costs with the vehicle owner.
• Review all finished work orders for accuracy and proper billing to close out the month.

• As requested by the shop supervisor and technicians, order parts from various local, regional, and national distributors. Track orders to ensure they are fully completed and delivered.
• Monitor and order shop fluids for purchase and disposal (lubricating oils, antifreeze, wiper fluid, etc).
• Pick up small parts orders from various local suppliers.
• Manage vehicle and bus parts inventory through our fleet management software.

• Record and track warranties for all vehicles and vehicle components.
• Administer the manufacturer’s reimbursement process.
• Track reimbursement payments or credits from various manufacturers.

• The in‑person anticipated work schedule for this position is Monday through Friday 8:00 am - 4:30 pm. The hours may change based on seasonal operational needs.
• This position is eligible for the department Employee Referral Program.

The salary range for this position is $58,000 - $65,000 annually.

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