Graduate Program Specialist

Job Summary

The College of Engineering & Applied Science (CEAS) is committed to developing collaborative, student-centered relationships between graduate program advisors and graduate students that support achievement of academic success, promote personal and professional development of students, and foster a sense of community for our graduate students. CEAS graduate program advisors support the whole student through a developmental, student-focused approach. Graduate program advisors are charged with developing and implementing advising strategies and interventions to enhance the performance and persistence of students and support the graduate education mission of their unit more broadly by supporting the faculty who oversee the unit’s graduate programs.

This advising position is responsible for providing academic advising for graduate students in the Smead Aerospace Engineering Sciences department. This position is responsible for proactive outreach and communication to these students. The position informs and advises students of graduate goals and tracks their progress towards fulfilling them; advises students about the nature and content of the unit’s curricula; helps prepare students to take advantage of fellowship, professional development, and community-building opportunities;

informs students on how to navigate systems, academic processes, and policies at CU Boulder; encourages students to become contributing members of the CU community; assists in the recruiting, admitting and onboarding of new graduate students through the annual admissions cycle; develops and implements marketing and recruiting strategies in collaboration with their unit’s graduate committee, and prepares students to become future leaders in their field.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

The Smead Department of Aerospace Engineering Sciences (AES) is a perennially top-ranked aerospace department. AES is one of six departments within CEAS at the University of Colorado Boulder, the state’s flagship higher education institution and campus. Founded in 1876, the Boulder campus is home to a community of more than 42,000 students and 10,000 faculty and staff across areas of study that include engineering, sciences, business, arts, law, and music.

Learn more at our website.

• Performs academic advising for graduate students consistent with current advising standards and protocols with tasks including but not limited to:
  • Tracking student progress by maintaining student records.
  • Maintaining and updating degree plans, if applicable.
  • Reviewing and approving plans of study.
  • Reviewing and processing transfer credit requests, distinguishing between routine cases and those that require faculty involvement.
  • Helping students with course registration issues as needed.
  • Serves as graduate student liaison with the graduate committee, presenting student petitions, internal and College fellowships, etc. as needed.
  • Serves as liaison with the CEAS Graduate Education Council, sharing departmental concerns and communicating information and issues back to the department as needed.
  • Serves as liaison with the Graduate School on all aspects pertaining to department’s graduate students.
• Advises graduate students regarding academic requirements and options for completing them.
• Stays current about changing curricula, rules, and policies at the department/program, college, and university levels and how to apply them consistently to different circumstances.
• Tracks graduate students' progress with respect to departmental goals such as completion of course work, completion of preliminary and comprehensive exams, and completion of topic proposal and final defense requirements.
• Designs and determines the process for graduate student orientation, working with other Grad…