Graduate Program Coordinator

Close All

Job Summary

The Department of Art and Art History at CU Boulder invites applications for the Graduate Program Coordinator position! This role is responsible for oversight, management, and administration of the graduate programs. This includes collaborating with faculty, staff, and students to implement strategies to enhance the opportunities, performance, retention, and graduation rates of the students. The position serves as the clearinghouse for rule, policy, and graduate program changes, and is responsible for informing faculty, staff, and students of these changes as well as developing strategies to implement those changes.

Management of the graduate student application and recruitment process is an essential function of the position, including assuring that applications are complete for review by the admissions committee so that recruitment can be completed promptly. The position advises students of admissions policies and information about the graduate program, followed by planning and organizing graduate student recruitment weekends, extending offers, and tracking and documenting acceptances and rejections.

New and continuing students are advised throughout the program, and their progress is tracked. This position serves as the initial contact for inquiries, assisting with problems, and advising for completion of the program.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

Who We Are

The Department of Art and Art History within the College of Arts & Sciences is committed to the practice, production, and critical and historical study of art within a liberal arts education that encourages experimentation and independence of thought.

What Your

Key Responsibilities Will Be

Graduate Program Management and Administration

* Maintain daily programmatic responsibilities for the department, coordinating procedures and policies between the Graduate School and the College of Arts and Sciences, as well as with various other campus departments.

* Advise graduate students on admission, coursework, degree requirements, University/department policies and regulations, critical due dates, etc. Maintain graduate student records, track progress, and provide reports to the department, the College, and Graduate School as required.

* Identifies student eligibility for achievements and awards. Coordinates with faculty to identify potential awards and applicants, notifies students, assists with the provision of information about application processes, and works with faculty to ensure that applications are complete.

* Develops and collaborates with the Graduate Director academic year teaching assignments. Drafts semesterly offer letters for Teaching Assistants, Graduate Assistants, and Graduate Program Teaching Instructors, etc. Implements all hiring processes, informs students about processes and procedures, and works closely with Campus HR Payroll Office to ensure a smooth hiring process and resolve questions. Conducts work-study and hourly hiring processes during the academic year and summer.

Tracks hours, funding distribution, and timesheet approvals. Tracks work-study awards and funding distributions.

* Coordinate on-campus functions such as the new student orientation for incoming graduate students and teaching assistants. Keep students informed of pertinent information for graduate education and career.

* Collaborates with Office Manager, Graduate Director, and Chair to handle graduate program budgets, including university fellowship and recruitment funds, department's graduate program operating budget.

* Guide students who are nearing graduation with the scheduling of thesis and dissertation defenses, submitting final Graduate School documents, and other requirements for graduation. Assist in organizing and conducting department commencement ceremony where applicable.

Graduate Recruiting

* Lead the administration of graduate recruiting with the faculty admissions committee and department support staff throughout the entire process. Advise the faculty admissions committee chair and graduate director of potential or actual problems with graduate application processes and recommend solutions to enhance the recruitment process.

* Develop and implement processes to meet the needs of the department's admissions protocols, including systems to assist in analyzing and evaluating relevant data of the applicant pool.

* Track electronic application files through the faculty review and admissions process. Determine/implement schedules and itineraries for graduate applicant recruitment visits to campus that are stays in sync with campus regulations and meet departmental budget requirements. Develop and disseminate visit…