Business Services Coordinator

Business Services Coordinator – University of Colorado Boulder

The Finance & Business Strategy division at CU Boulder welcomes applications for the Business Services Coordinator. Campus Business Services is a shared‑service team that provides financial and business support, guidance, and resources to campus departments. Team members support departments in fiscal administration, business operations, procurement, and expense administration. By providing transactional support services and implementing best practices for essential financial and business operations, departments supported by Campus Business Services are enabled to make informed, strategic decisions at every level for maximizing impact, upholding fiscal responsibility, and contributing to the university’s ongoing success.

• Provide transactional support services and aid in the implementation of best practices for supported departments in fiscal administration, financial reporting, procurement administration, and travel & expense management.
• Oversee contract management, fiscal administration, expense reporting, purchasing, and procurement support for departments.
• Procure items on behalf of departments, process expense and travel reimbursement requests, and record journal entries.
• Train and mentor new employees regarding fiscal compliance in procurement, travel, and expense policy and procedures.
• Lead regular financial meetings with departments, advising on financial operations and leading analysis, data reconciliation, and reporting.
• Facilitate contract management of purchase orders and agreements; anticipate expirations, process invoices, and monitor contract terms and conditions.
• Initiate and manage purchase orders and service agreements; ensure compliance in all procurement actions including complex purchases that require competitive solicitations or valid sole‑source documentation.
• Serve as the primary department liaison with the Procurement Service Center, other units, and vendors; identify, investigate, and resolve purchasing issues.
• Research and review complicated procurement options to improve methods, purchasing strategies, and time utilization, resulting in efficiencies.
• Compile, validate, and review receipts from procurement cardholders to create expense reports; appropriately allocate and code charges according to defined standards.
• Provide interpretation of travel policies and rules to ensure compliance; apply knowledge of university and campus policies to travel and reimbursement activities.
• Assist staff with travel arrangements while advising on proper protocol and processes for business and personal reimbursements.
• Compile receipts and process reimbursements by creating and routing expense reports, evaluating charges for appropriateness and reasonableness.
• Ensure proper workflow and approvals are in place to facilitate timely reimbursement processing.
• Consult and provide resolution to accounting problems; investigate and analyze data to ensure accuracy, completeness, and compliance; perform corrective actions.
• Process journal entries to ensure accurate allocation of funds, proper budget display, and correct expenditure and revenue postings.
• Improve the efficiency of requests and data collected through systems; may prepare invoices and manage reconciliation processes.
• Evaluate departmental finance and business reporting needs and develop dashboards and reporting solutions.
• Compare budget status to business plans, identify discrepancies and variances, and advise on funding sources and constraints, flagging compliance concerns.
• Maintain updated policy and procedure documents for financial processes; serve as liaison with the Campus Controller’s Office and Budget & Fiscal Planning.
• Act as a backup for other staff to ensure continuity of business operations; assist and participate in special projects as requested.
• Participate in a hybrid work schedule, 1–2 days in the office per week, subject to change.

• Bachelor’s degree from an accredited college or university.
• One (1) year of job‑related business operations and/or finance experience.
• Equivalent combination of education and experience may…