Business Services Coordinator

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Job Summary

The Finance and Business Strategy division at CU Boulder welcomes applications for a Business Services Coordinator! Campus Business Services is a shared service team within the Finance & Business Strategy unit that provides financial and business support services, guidance, and resources to campus departments. Team members support departments in fiscal administration, business operations, procurement and expense administration. By providing transactional support services and implementing best practices for essential financial and business operations, departments supported by Campus Business Services are enabled to make informed, strategic decisions at every level for maximizing impact, upholding fiscal responsibility, and contributing to the university's ongoing success.

The Business Services Coordinator will provide transactional support services and aid in the implementation of best practices for supported departments in the areas of fiscal administration, financial reporting, procurement administration and travel and expense management. This necessitates a thorough understanding of departmental operations and personnel, as well as expertise in university financial procedures, regulations, and systems. The position provides primary oversight for contract management, fiscal administration, expense reporting, purchasing and procurement support for departments.

It requires providing exceptional customer service with a proactive and solution-oriented approach and excellent written and oral communication skills. Daily activities will include, but are not limited to, procuring items on behalf of departments, processing expense and travel reimbursement requests for employees and non-employees, recording journal entries. The position provides training and mentorship to new employees regarding fiscal compliance in the areas of procurement, travel and expense policy and procedures.

As Campus Business Services expands, this role will offer comprehensive financial support through reporting, analysis, data reconciliation, and leading regular financial meetings with departments while advising on financial operations.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

Who We Are

Business, Finance and Infrastructure (BFI) works to ensure the University of Colorado Boulder has a strategic, systematic, and comprehensive approach to all areas of resource planning and management. Our staff provide financial and physical resource support at all levels to advance the University's mission. BFI is led by the Senior Vice Chancellor for Finance and Business. The senior vice chancellor reports to the CU Boulder Chancellor.

FBS Units

* Auxiliary Services:
Children's Center, CU Book Store, Imaging Services, Parking Services

* Budget and Finance:
Budget & Fiscal Planning, Campus Controller's Office

* Business Solutions:
Campus Business Services

* Business Strategy:
Business Strategy Office, Real Estate Services

* Infrastructure and Resilience:
Environmental Health & Safety, Facilities Management, I&R Sustainability, Planning, Design and Construction

What Your

Key Responsibilities Will Be

Procurement Administration:

* Facilitate contract management of purchase orders and agreements. Includes anticipating expiration and renewals, processing invoices, and monitoring contract terms and conditions.

* Initiate and manage purchase orders and service agreements. Ensure departments are compliant in all procurement actions including complex purchases that require competitive solicitations or valid sole source documentation. Provide professional judgment as to the best and most compliant acquisition method.

* Serve as the primary department liaison with the Procurement Service Center, other units and vendors. Identify, investigate, and help resolve all issues associated with purchasing.

* Research and review complicated procurement options to improve methods, purchasing strategies, and time utilization, resulting in efficiencies.

* Compile, validate and review receipts from procurement cardholders to create expense reports; appropriately allocate and code charges according to defined standards.

Travel and Expense Management:

* Provide interpretation of travel policies and rules to ensure compliance. Apply strong knowledge of university and campus policies and procedures to travel and reimbursement activities (alcoholic beverages, cash advances, official functions, recognition, sensitive expenses, travel).

* Assist staff with travel arrangements while advising on proper protocol and processes for business travel and personal reimbursements.

* Compile, validate and review receipts submitted and process reimbursements by creating and…