CMDI Space and Facilities Coordinator

Job Summary

The College of Communication, Media, Design and Information at CU Boulder welcomes applications for the CMDI Space and Facilities Coordinator position! The CMDI Space and Facilities Coordinator, guided by inclusive values and practices, supports scheduling and operations for the college’s non‑academic spaces and facilities on and off campus. This position fosters strong collaboration among all stakeholders, including CMDI units, CU Boulder Facilities Maintenance, and other relevant campus partners.

In collaboration with the Director of Facilities Operations, the role supports initiatives and daily operations that optimize the use of CMDI spaces and facilities. The position also coordinates the physical operations of the off‑campus CMDI Studio, including providing direct support for CMDI‑hosted events in the space. Some college‑wide events occur outside regular business hours, requiring occasional evening and weekend support from this position.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

The College of Communication, Media, Design and Information (CMDI) is at the forefront of the revolution in communication, digital technology, and design. CMDI prides itself on offering students an interdisciplinary education with a focus on innovation and creativity! Our students and faculty from seven departments think across boundaries, innovate around emerging problems and create culture that transcends convention.

• Acts as the scheduling coordinator for use of the CMDI’s spaces that are not for course or instructional instances (non‑academic use). These spaces include the CMDI Studio, classrooms, conference rooms, student areas, multi‑purpose, and event spaces.
• Provides space coordination and scheduling support for CMDI hosted events to the CMDI Event Coordinator and department administrators.
• Maintains and updates the non‑academic event calendars on the appropriate platforms.
• Collaborates with department‑level academic schedulers and other college partners to ensure that room scheduling for courses, events, etc., optimizes the utilization of CMDI space resources.
• Works with department administrators, the CMDI Technology Experience Team, and the Director of Facilities Operations to develop and maintain a comprehensive inventory of CMDI space assets, including an up‑to‑date record of the technology and furniture in each room.
• Supports the Director of Facilities Operations with space or facilities‑related initiatives. This includes developing space‑use guidelines, criteria, and procedures for optimized use of the college’s physical spaces.
• Provides creative and effective physical space support to CMDI departments, coordinating the distribution, delivery, and disposal of furniture, equipment, and so on. Reviews and approves all CMDI property down streaming submissions in the Recoup system.
• Maintains inventory of college spaces in conjunction with the Office of the Provost, Planning, Design & Construction, and the Office of Space Optimization in collaboration with Director of Facilities Operations.
• Serves as the CMDI liaison to the Center for Academic Success and Engagement (CASE) building management team.
• Manages CMDI multipurpose spaces and shared college spaces, including space use policy and request prioritization, scheduling, communication, upkeep, and maintenance. Facilitates semesterly reviews of space use, processes and optimization.
• Submits Facilities Management requests and serves as the point of contact as necessary to support CMDI space renovation projects, upgrades, and so on.
• Serves as the liaison to CU Access Services and Access Control to provide access, as needed, to spaces for faculty and staff and student employees. This includes applying the CCURE card access…