Property Manager High End Luxury Residential

Overview

The Property Manager will be responsible for leading the operations and financial management of a mixed portfolio of eight commercial and residential properties across multiple states, including one undergoing a major remodel. This role demands exceptional organizational, negotiation, and project oversight skills, coupled with a keen attention to financial details and a strong ability to proactively manage both day-to-day operations and long-term value creation initiatives.

You will serve as the owner's key point of contact for all property-related activities, ensuring optimal performance and project success.

• Property & Project Management
  Manage all aspects of property operations across residential and commercial assets, ensuring the highest standards of service, maintenance, and tenant satisfaction.

• Property & Project Management
  Lead oversight of ongoing property projects, including renovations and capital improvements, with responsibility for timeline management, budget tracking, and contractor coordination.

• Property & Project Management
  Maintain constant visibility into all work orders, property issues, and project milestones to ensure seamless execution.

• Financial Oversight
  Review, approve, and manage all payments, purchase orders, and invoices with comprehensive visibility across the portfolio.

• Financial Oversight
  Maintain detailed financial records, including budgets, expenditures, receipts, and vendor payments, while collaborating cross-functionally with accounting teams for proper organization and filing.

• Financial Oversight
  Track project and property budgets in real time, preparing regular financial and operational reports for ownership.

• Reporting & Administrative Tasks
  Generate simple reports on asset status, lease timelines, and sustainability data using templates and tools provided.

• Reporting & Administrative Tasks
  Keep digital files and documentation organized and accessible, including lease agreements and compliance records.

• Reporting & Administrative Tasks
  Send recurring reports to customers, following established schedules and customer needs.

• Vendor and Contract Management
  Negotiate, execute, and monitor vendor and service contracts, ensuring compliance with all terms and service level agreements.

• Vendor and Contract Management
  Actively engage with vendors and contractors to secure refunds, credits, or remediation when necessary to protect project and property interests.

• Vendor and Contract Management
  Manage vendor databases and renewal schedules, proactively initiating renegotiations to optimize service and cost efficiencies.

• Onsite and Local Coordination
  Conduct local tasks as needed, including pick-ups, drop-offs, onsite meetings with contractors, inspections, and material deliveries.

• Onsite and Local Coordination
  Serve as the key onsite representative for ownership when managing in-person project milestones or property needs.

• Onsite and Local Coordination
  Oversee the full life cycle of design and construction from schematic design through final build out.

• Compliance and Reporting
  Ensure full regulatory compliance across all properties and projects, staying ahead of local codes, permitting, and documentation requirements.

• Education:
  Bachelor’s degree in Business, Real Estate, Finance, or a related field preferred.

• Experience:
  Minimum of 5+ years of hands-on property management experience with portfolios including both commercial and residential assets, with a focus on high end residential
  .

• Experience:
  Experience managing multiple high-end (several MM$ budgets with high end finishes) remodels or new builds (strongly preferred).

• Experience:
  Strong knowledge of construction methods, materials, and building codes is a plus.

• Experience:
  Ability to travel to properties local to the Boston and/or Salt Lake City area.

• Property Management
  
  Experience:
  
  
  A strong background in property management is required.

• Project Management
  
  Experience:
  
  
  Prior experience in project management (especially construction, renovations, finish schedules, or capital projects) and Interior Design is highly preferred.

• Certifications (preferred):

  • CPM (Certified Property Manager)
  • ARM (Accredited Residential Manager)
  • Other equivalent credentials.

• Technical
  
  Skills:
  
  
  Strong proficiency in property management software and Microsoft Office Suite (especially Excel and Outlook).

• Technical Skills
  Familiarity with project management tools and budgeting systems is highly desirable. Currently the Company utilizes Notion.

• Technical Skills
  Ability to read and interpret architectural plans; intermediate proficiency in CAD is a plus.

• Personal Attributes:
  Exceptional negotiation, leadership, and communication skills.

• Personal Attributes:
  Highly organized, detail-oriented, and adept at multitasking across a fast-paced environment.

• Personal Attributes:
  Ownership mentality with a proactive approach to solving problems and optimizing property performance.

Compensation: $100,000-$140,000 per year