Leasing Coordinator

Overview

Provide transactional, logistical, and analytical support to the Boston Region Leasing Team. We are currently hiring for two positions and all positions will be based at our office in Boston, MA.

Transactional / Financial:

• Draft brokerage, confidentiality and license agreements or other legal documents as needed.
• Maintain and manage the Leasing Assumptions/Lease Card Database by gathering the input information from the leasing staff, making sure the rent roll is always up to date
• Assist in the creation of various department documents as directed such as the property level business plans, quarterly income budget updates and board reports for distribution to Senior and Executive Management.
• Manage the commission database and payment of such commissions and other associated Leasing Department payments.
• Calculate Net Effective Rents (NERs) using the Company software for pending and completed lease transactions.
• Coordinate the quarterly income budgets as well as annual asset business plans and strategy sessions.

Leasing / Marketing:

• Facilitate the creation and updating of building stacking charts and essential building information.
• Develop and edit lease proposals and reports from limited information with guidance from Senior Vice President and Leasing team members.
• Coordinate tours for prospective tenants as directed by the Leasing team, including arranging access with existing tenants, and inspecting/prepping vacant spaces prior to each tour as needed.
• Oversee all aspects of broker events including site location, invitation creation, RSVP tracking, coordination of caterer and running on-site events.
• Research and create reports on regional statistics such as employment, population, transportation and other metrics that affect the local real estate market.
• Create and monitor with the SVP, Leasing the annual marketing budget for the following materials and events: building brochures, new photography, brokerage events, subscriptions, industry association memberships and other miscellaneous marketing expenses.
• Maintain supply/demand listings to ensure accurate representation of building portfolio. Update software as needed.
• Gather, monitor, and analyze data on demand, absorption, and market trends as well as maintain various leasing related reports including Tenants in the Market, Comps and Market News.
• Assist in the development of programs and materials that facilitate direct contact with brokerage community, such as brochures, property leasing signs, publications and fliers for existing and new developments, and creation of virtual tours for available spaces.

General:

• Support Leasing team by maintaining various leasing platforms (View the Space; Rent Roll) to ensure accurate, up to date information is always available.
• Maintain contact database of commercial and retail brokers.
• Perform special data projects as assigned.
• Participate in relevant organizations.
• Perform other duties as assigned.

Region Specific Functions:

• Assist the SVP, Leasing in monthly activity reports to be distributed to the joint venture partners when applicable.

• BA/BS degree required.
• 0-3 years related experience in leasing, brokerage, or marketing preferred.
• Exposure to research methodology, statistics.
• Ability to process and analyze data.
• Superb financial and/or analytics aptitude preferred.
• Demonstrated ability to handle multiple projects and details simultaneously.
• Excellent organizational skills with ability to set priorities and meet deadlines.
• Demonstrated ability to determine needs and achieve results without close supervision.
• Ability to effectively interface with all departments of the Company and to represent the Company in a highly professional manner.
• Excellent verbal and written communications skills.
• Proficiency with Microsoft Office products to include Word, Outlook, Excel, and PowerPoint.
• Proficiency with database packages (i.e. Access) and graphics packages (i.e. Quark, Photo Shop, etc.).
• Ability to gather information, research data and make appropriate recommendations and/or interpretations.

Physical Requirements:

• Involves work of a general office nature usually performed sitting, such…