Assistant Property Manager

Overview

Position Summary: The Assistant Property Manager will perform vital functions in the day-to-day operations of the client site and assist the Property Manager in the administration and overall management of the same. The Assistant Property Manager will assist the Property Manager in developing and achieving the Owner’s goals and objectives with established policies and procedures. In the absence of the Property Manager, the Assistant Property Manager will assume the responsibilities and duties of the Property Manager, making such operational and supervisory decisions as necessary.

Description
The Assistant Property Manager will perform vital functions in the day-to-day operations of the client site and assist the Property Manager in the administration and overall management of the same. The Assistant Property Manager will assist the Property Manager in developing and achieving the Owner’s goals and objectives with established policies and procedures. In the absence of the Property Manager, the Assistant Property Manager will assume the responsibilities and duties of the Property Manager, making such operational and supervisory decisions as necessary.

Financial Administration & Planning

• Input accounts payable and accounts receivable data as directed by the Property Manager & ensure timely batch receipts are submitted to the Accounting Department for deposits.
• Generate financial reports as requested by Property Manager.
• Research and clarification and/or correction, if necessary, of member account disputes for Property Manager and member meetings regarding account receivables
• Ensures rent changes and/or other charges are formally communicated to Property Manager
• Assist Property Manager with preparing thirty-day notices, obtaining 3rd party financial assistances from agencies as directed by Property Manager, and refer to legal counsel for commencement of legal action.
• Ensures maintenance and legal fees are posted to all tenant’s accounts.
• Assist with the rent increase processes.
• Under the direction of the Property Manager Prepare Security Deposit interest, Balance Due and Utility Allowance tenant notices.

Subsidy Program Requirements

• Responsible for annual, interim, initial, termination, and move-in certifications of all tenants as required by subsidy/state contract(s) including but not limited to:
• Recertification Interviews with tenants
• Move-In Interviews with applicants/prospects
• Verification of all income, assets, and expenses by third party vendors. Re-verify all income with HUD EIV System and if discrepancies found, investigate validity, correct recertification, review with Property Manager who will take appropriate action against under reported income by member (i.e., court ordered repayment plan, reporting to HUD, etal.)
• Input data into YARDI Software program and generate certifications
• Prepare & submit/scan the certification certs for Right Source Approval. Review/correct applicable Right Source file findings to ensure accurate completion of certifications within a timely manner. Upon approval of certifications send increase/decrease notification, and meet with tenants for signature
• Assist the Property Manager with the preparation of, and participate in, the Management/ Operation Reviews, SPECTRUM, DHCD, City of Boston, RBC Audits, REAC, and other regulatory audits as requested.
• Meet with Property Manager to review, and work with regulatory authorities to correct errors and obtain any outstanding section 8 payments.
• Investigate allegations of member fraud and report to Property Manager on these matters.
• Maintain Monthly EIV Binders including but not limited to:
• Generate monthly by Contract # and Recertification month EIV reports
• Generate monthly by Contract # and Recertification month Multiple Subsidy, Identity Verification, Deceased tenant, and New Hires reports.
• Verify employment wages reported on the New Hire report has been captured and notify tenants when income is unreported.
• Under the direction of the Property Manager create and/or correct prior/current certifications in YARDI & Right Source Property Management system that require modifications as a result of the monthly EIV…