Event Coordinator, Marketing ​/ Advertising ​/ PR

Our Boston based nonprofit is looking for an Events Marketing Specialist to support event-based fundraising and execution for spring and summer events, with a primary focus on sponsorship outreach and renewals, committee-based fundraising coordination, registration oversight, and on-site event support.

• Manage sponsorship outreach for assigned events, including:
• Renewing past sponsors
• Following up on warm leads
• Conducting limited cold outreach as needed
• Track sponsor pipelines, follow-ups, and commitments
• Coordinate committee-based sponsorship asks:
• Assign prospects
• Track progress
• Follow up with committee members
• Communicate directly with sponsors regarding participation details once commitments are secured
• Track sponsor benefits and recognition
• Collect logos and recognition details
• Coordinate sponsor recognition with marketing and events staff
• Ensure sponsor benefits are delivered and documented post-event
• Serve as internal point person for Give Smart registration
• Oversee external Give Smart professionals building registration sites
• Review registration setup for accuracy and completeness
• Manage attendee and golfer registration once sites are live
• Respond to registrant inquiries
• Support on-site check-in using Give Smart
• Serve as day-to-day point of contact for event committees
• Provide materials, reminders, and follow-up to committee members
• Track committee fundraising activity and deliverables
• Coordinate handoffs between development, marketing, and events
• Coordinate timelines for sponsor-facing communications
• Provide sponsor lists and recognition details to marketing
• Review drafts for accuracy and sponsor recognition
• Track approvals and deadlines
  
  Prepare and send sponsorship invoices

• Track payments and outstanding balances
• Maintain accurate internal documentation
• Support event reconciliation
• Provide on-site support for an event in May
• Support sponsor experience, registration, and staff needs on event day
• Support early planning inputs for the Martha’s Vineyard House Party through April
• Transition responsibilities to a newly hired staff member beginning in late April
• Ensure clean documentation and handoff of sponsor and registration details

• Experience with event-based fundraising or corporate sponsorship
• Comfort making fundraising asks and follow-up calls
• Experience working with event committees
• Strong organizational and tracking skills
• Familiarity with Give Smart or similar event registration platforms
• Ability to manage multiple deadlines
• Availability for select evenings and weekends for events