Senior Conference Producer

GPJ is hiring a Sr. Producer with large conference and trade show experience to join our growing team.

This role is hybrid, requiring you to report on-site to one of the following office locations a minimum of 2 days/week:, Boston or New York.

You are responsible for overseeing the effective and efficient execution of timelines and budgets across all the different aspects of significantly larger and more complex projects. These projects could encompass both live and digital elements, requiring a creative approach while remaining flexible with regards to timing and budget constraints.

Throughout the course of a year, you take ownership of entire projects or a portfolio of projects. This involves collaborating closely with various teams to ensure flawless concept development. Your role also involves keeping a close eye on the profitability of these projects and ensuring that our clients are highly satisfied with the outcomes.

You play a crucial role in managing the client relationship, serving as a key advocate and point of contact at the appropriate level. Regularly providing updates to the Account Lead, you make sure to proactively address any issues or concerns that may arise, offering insights and working collaboratively to find solutions. You also provide input when it comes to event staffing and resourcing, working in conjunction with Department Managers and EP leaders to make informed decisions.

Managing key vendor relationships is another crucial responsibility. This involves ensuring clear and efficient communication, overseeing the vendor RFP process if necessary, and addressing any issues that might come up.

As projects near their conclusion, you oversee the closing and reconciliation process to ensure everything is in order for the overall event. Additionally, you provide guidance and mentorship to Event Managers, helping them navigate their respective responsibilities. A comprehensive understanding and effective management of all GPJ workflow processes is fundamental to your role. This enables you to successfully coordinate all aspects of these intricate projects, from conception to execution.

Basic awareness of GPJ and Project agency offerings

Expert knowledge of end-to-end GPJ Event Production and project processes, with ability to train others

• Has successfully led many types of components
• Event experience: has managed or supported any budget
  - E.g., SC/SF - Experience leading events with $2m+ budget; will vary for automotive, IBM
• Event attendance – has worked on an event with any number or attendees.
  
  E.g., Experience leading events with 2500+ attendees
• Some global experience is desired
• Experience working with Fortune 500 brands desired
• May have direct reports
• Basic awareness of GPJ and Project agency offerings
• Contribute to selling, planning, and developing work
• Able to lead and inspire a high performing kickass team (e.g., high trust, committed, effective conflict management, focus on accountability and results)
• Experience and confidence engaging and building respected, trusted peer-to-peer relationships with mid to senior level client side executives
• May help mentor / teach others on Event team
• Has overall ownership and management of master timelines / schedules
• Builds budgets/estimates (entire event); manages/reconciles budget (entire event / major component); directs / guides others to build, manage and reconcile budgets; providing oversight / accountability
• Understands and effectively manages /
  oversees key financial metrics (across all work streams)
• Understands and takes effective steps to address impact of changes on project budget and financial metrics
• Able to proactively identify and elevate potential budget / financial issues, taking effective actions to address
• Understands and actively oversees key PO, reconciliation and invoicing processes
• Has ability to negotiate and identify SCORE; oversee and drive event team SCORE results
• Ability to understand on-site methodology, practices and requirements, as well as show and venue rules and regulations (if applicable).
• Strong proficiency in Google and Microsoft Office software. Previous experience with ERP, Project Management…