Assistant Director, Business Services

Boston College Introduction

Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,654 full-time undergraduates and 5,072 graduate and professional students. Ranked 37 among national universities, Boston College has 923 full-time and 1,336 FTE faculty, 2,822 non-faculty employees, an operating budget of $1.4 billion, and an endowment in excess of $3.9 billion.

As we enter the third year of the public phase of Soaring Higher: the Campaign for Boston College, we invite you to join our community. Driven by our mission in ways that advance the university for years to come, priority areas for this $3B comprehensive campaign include Financial Aid, Academics, and Student Life.

Based on a fundamental Jesuit tenet of developing the whole person, University Advancement is large enough to benefit from many campus resources, yet small enough to be agile and creative in supporting all associates. With an average tenure of close to 10 years at Boston College, our 250‑person centralized organizational structure offers a variety of roles across fundraising, alumni relations, operations, and communications and engagement.

We invest in the professional growth of every staff member through individual and team‑based programs. Likewise, we aim to attract the very best, seeking team members who are as ambitious and as committed to our team as we are. We value a culture of diversity, equity, inclusion, and belonging while actively promoting team members who contribute to the success of University Advancement.

See below the current opportunity to begin (or return to!) your Boston College experience!

Reporting to the Director, Finance & Business Services, the Assistant Director will manage a team of two senior/fiscal and operations specialists. The Assistant Director oversees all functions associated with the process and approval of travel vouchers, reimbursements, Purchase Orders (POs) and travel advances for 250 University Advancement (UA) staff members. Purchasing and budgeting functions involve the acquisition of supplies, equipment, or services for multiple UA cost centers, assisting with the preparation of budgets, and the verification and reconciliation of budgetary expenditures.

The Assistant Director will also distribute and reconcile credit card terminals for on‑site event registrations and conduct orientations for all new professional staff members. They will assist the Director with day‑to‑day fiscal operations, approve check voucher transactions originated by the Fiscal & Operations Specialists and approve all UA travel expense requests. The Assistant Director makes sound decisions, exercises good judgement, and examines existing issues in new ways and will serve as the P2 for the UA division.

• Reviews transactions for accuracy, and electronically approves travel expense reports and vouchers for the UA division; originates and tracks all POs and agreements
• Processes travel advances for UA staff and ensures that travel advances are reconciled with airline tickets and other receipts per University policies
• Maintains accurate records of all expenditures and supporting backup for all UA Budgets in Etrieve
• Verifies funding balances in program budgets prior to expending funds and monitors travel spending against approved operating budgets
• Serves as liaison with travel‑related vendors, including managing accounts with various hotels
• Monitors costs at fiscal year close to ensure that funding is available in accounts for meetings and events that have yet to be invoiced by Event Management
• Authorizes Corporate Amex Application process for new staff members who are eligible
• Works with Director to prepare travel projections for budgeting purposes
• Is a contact for questions relating to expense reimbursements & travel
• This position is the sole approver for all expenses under $5,000, and reviews all spending when the Director is out of the office

• Responsible for travel information content on the University Advancement Intranet
• Conducts orientations and training for all new professional…