Senior Project Manager, Development Communications and Engagement

POSITION SUMMARY

Reporting to the Senior Director of Communications and Donor Engagement, the Senior Project Manager, Development Communications and Engagement is a key member of the Development Communications and Donor Engagement team. The Senior Project Manager will guide the in-house creative team and internal stakeholders toward completion of project deliverables for multi-channel campaigns and new initiatives by building project schedules, managing dependencies, and coordinating with different teams to ensure deadlines are met, approvals are gathered, process is followed, and high-quality creative is delivered.

The Senior Project Manager will operate in a cross-functional manner and play a crucial role in enhancing the team’s overall performance and productivity by leading the design, documentation and optimization of process workflows, resource guides, file organization, and supportive data and analytics. The Senior Project Manager will also support and lead special projects, campaigns, and reports.

• Create project plans for multi‑channel campaigns, branded event content, new initiatives, and cross‑departmental communication‑led projects and oversee production timelines, assign roles, identify dependencies, surface and solve for risks that impact the project, and ensure high‑quality, on‑time deliverables
• Manage donor communications and engagement request submissions, assigning project leads, triaging requests based on priority and/or complexity
• Develop, maintain, and optimize production workflows, content pipelines, and approval processes to improve efficiency and consistency.
• Establish and facilitate key meetings to support efficient, collaborative work, identify content needs, assign tasks, and clearly direct next steps
• Manage client relationships, provide status updates, secure approvals, and negotiate timelines and deliverable expectations with stakeholders based on capacity, complexity, and resource availability
• Manage external vendors as needed, which may include securing competitive bids, conveying technical specifications, reviewing proofs and rough cuts, and more
• Spearhead the creation of recap reports that help identify successes and opportunities for the team
• Manage and optimize the use of project management tools (e.g., Asana, Smartsheets, Jira, etc), content management systems, and creative production platforms; support adoption of tools and processes through training, documentation, and reinforcement of best practices.
• Continuously review and improve operational processes and identify technical supports to enhance efficiency and effectiveness
• Effectively use data and analytics to report out and identify key themes and learnings that can improve results and department processes
• Support department leadership with special projects

(The above statements in this job description are intended to depict the general nature and level of work assigned to the employee(s) in this job. The above is not intended to represent an exhaustive list of accountable duties and responsibilities required).

• Bachelor’s in communications, marketing or related field and 8-10 years of relevant marketing or communications experience, which must include experience in strategic project management within a communications or marketing group; or equivalent combination of education and experience

• Advertising or healthcare Development experience
• Nonprofit or creative project management/production experience
• Experience in cross‑functional stakeholder management including establishing and management of processes

• Project Management certificate

• Mastery of PM tools (i.e. Asana, Sharepoint,  or similar, etc)
• Strong collaboration, organization, problem‑solving, communication, and time management skills
• Ability to support multiple projects for multiple stakeholders…