Patent Paralegal

Caldwell is a global law firm founded by Keegan Caldwell, dedicated to partnering with clients to protect, grow, and defend their most valuable assets. From a one-person office, we have grown into an international firm with offices in Boston, Los Angeles, London, and Tokyo.

Our mission is to combine world-class legal expertise with a forward-thinking, entrepreneurial culture. We value precision, accountability, and collaboration, and we are committed to supporting experienced professionals who play a critical role in the success of our attorneys and clients.

Caldwell is seeking a Patent Paralegal with substantial experience in both patent to support our growing IP practice. This role requires a highly skilled professional capable of independently managing complex U.S. and international patent and trademark portfolios, overseeing docketing and filings, and serving as a trusted resource to attorneys and clients.

• Deadline & Docket Management:
  Independently track and manage all U.S. and foreign deadlines for patent and trademark matters, including applications, office action responses, renewals, and maintenance filings.
• Patent Prosecution Support:
  Prepare, review, and file patent applications, office action responses, IDSs, continuations, PCT filings, and national phase entries with the USPTO, WIPO, and foreign patent offices.
• Trademark Prosecution Support:
  Prepare, file, and manage trademark applications, office action responses, statements of use, renewals, assignments, and Madrid Protocol filings.
• Document Management:
  Maintain organized and complete patent and trademark files, ensuring accurate recordkeeping and easy retrieval.
• Attorney, Client & Foreign Associate Coordination:
  Serve as a primary point of contact for attorneys, clients, and foreign associates regarding prosecution strategy, status updates, deadlines, and required actions.
• Monitoring IP Office Correspondence:
  Review incoming correspondence from the USPTO and foreign IP offices, assess response requirements, and ensure timely attorney review and filing.
• Compliance & Procedural Expertise:
  Stay current on U.S. and international patent and trademark laws, rules, and procedures to ensure compliance and provide procedural guidance.
• Docketing Systems & Databases:
  Maintain and audit docketing and document management systems to ensure accuracy and proactively resolve discrepancies.
• Collaboration & Mentorship:
  Work closely with attorneys and staff and assist in training or mentoring junior paralegals or docketing professionals as needed.
• Billing & Reporting:
  Track billable time and prepare detailed portfolio status reports for attorneys and clients.

• 3+ years of experience as an intellectual property paralegal with demonstrated experience in patent prosecution support
• Strong knowledge of USPTO procedures, PCT practice, international patent and trademark prosecution
• Ability to independently manage complex, high-volume IP portfolios
• Proficiency with IP docketing and document management systems
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills

• Paralegal certificate or equivalent experience preferred
• Experience with trademark portfolio management, renewals, and enforcement support preferred

Innovative and Forward-Thinking Culture
:
Caldwell combines world-class legal expertise with an entrepreneurial spirit, fostering an energizing atmosphere focused on helping clients build value-driven IP portfolios for dynamic, high-growth businesses in various industries

Team-First Collaboration
:
The firm emphasizes collaboration and community, creating a supportive environment where professionals thrive through shared knowledge, regular team engagement (like weekly team lunches), and a commitment to professional growth.

Outstanding Compensation and Benefits
:
Competitive salaries, 100% paid fitness memberships, comprehensive benefits, and a focus on work-life and wellness makes Caldwell a rewarding place for long-term career development.

High-Impact Role in a Growing Practice
:
As an IP Paralegal, you ll independently manage complex U.S. and international patent and trademark portfolios—playing a critical role in supporting attorneys and innovative clients at the forefront of technology and life sciences.