Recruiting Coordinator

Job Title:Recruiting Coordinator

Job Number: 37203

Location: Boston,MA

Job Description

We are a rapidly scaling biotechnology company advancing cutting-edge science and building a world-class team to support our mission. We’re looking for a highly organized, proactive, and detail-oriented Recruiting Coordinator to help deliver a seamless, high-touch candidate experience and keep our fast-moving hiring processes running smoothly. This is an exceptional opportunity for someone who thrives in a dynamic, mission-driven environment and wants to grow their career in talent acquisition within the biotech industry.

Responsibilities

• Schedule high-volume interviews across functions, time zones, and seniority levels with precision and professionalism.
• Manage candidate communications throughout the hiring process, ensuring timely updates and a positive experience.
• Greet and host onsite candidates; coordinate travel logistics when necessary.
• Maintain an organized, efficient, and white-glove experience for all candidates and hiring managers.

• Own ATS data accuracy—including job postings, candidate records, interview feedback, and process flow.
• Assist recruiters and hiring managers with job descriptions, requisition setup, and posting to targeted biotech/scientific job boards.
• Partner with HR/TA to ensure smooth onboarding handoffs once offers are accepted.
• Support recruiting events, career fairs, sourcing campaigns, and employer branding initiatives.

• Work closely with hiring managers, scientific leaders, and People Operations to ensure alignment on interview logistics and process updates.
• Coordinate panel interviews across teams such as R&D, CMC, Clinical, Quality, Regulatory, G&A, and Operations.
• Flag bottlenecks, propose workflow improvements, and help maintain recruiting SLAs.

• Identify opportunities to streamline and scale the recruiting process as the company grows.
• Contribute to candidate experience improvements, scheduling efficiencies, and TA team organization.
• Help develop interview best practices, guidelines, and internal documentation.

Required Skills

• 1–3 years of experience in recruiting coordination, HR, or administrative support—biotech or scientific/technical recruiting experience strongly preferred.
• Exceptional organizational skills with the ability to manage multiple priorities in a fast-paced, evolving environment.
• Strong verbal and written communication skills, with a service-oriented mindset.
• Experience with an ATS (Greenhouse, Lever, Workday, etc.) required; familiarity with biotech hiring environments a plus.
• High degree of professionalism, discretion, and emotional intelligence.
• Enthusiasm for supporting teams that are advancing scientific and clinical innovation.