Human Resources Associate

Overview

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The Human Resources (HR) Associate works as a collaborative member of the HR Team to provide high quality services to the Church organization and Publishing Society (CSPS). Reporting to the Assistant Manager, this position provides a wide range of essential administrative support for the day-to-day operations. This role maintains the confidentiality of sensitive information and exercises discretion, discernment, confidence and grace in all HR activities.

The HR Associate exemplifies HR as a trusted partner that supports the organization’s mission, culture, and goals.

• Gain and apply in-depth knowledge of human resources fundamentals, applicable employment laws, and the Church’s policies and practices.
• Contribute to the day-to-day administrative needs of the HR department.
• Take the lead in coordinating meetings and related needs.
• Monitor HR inbox and respond or direct messages to the appropriate team member; manage internal HR distribution list.
• Initiate and manage the transactional process of updating employee changes related to hires, promotions, separations, etc., by preparing documentation and coordinating approvals to ensure information is provided to Benefits & Payroll in a timely way.
• Serve as primary contact for the administration of the Church’s relocation policy and benefits; deliver high-touch support to new and current employees. Process relocation expenses, reimbursements, and allowances in an accurate and timely manner. Act as liaison between employee and relocation vendor to resolve issues. Identify and recommend ongoing improvements to the relocation policy and benefits.
• Place orders for employee-support flowers as requested.
• Receive, sort, and distribute mail. Prepare outgoing mail. Order supplies. Update required compliance notices and posters.
• Back-up support to the HR Coordinator during absences and periods of heavy workloads.
• Engage in a variety of HR department projects, as assigned.
• Offer occasional administrative support to the HR Manager.

• Support the annual Performance Review process by organizing review schedules, creating department folders, and collecting feedback.
• Serve as a point of contact for managers and employees with questions related to manager folders and job descriptions.
• Provide administrative assistance in compiling performance data and preparing reports for management review.
• Assist managers and employees with performance review-related inquiries and resolve issues when necessary.

• Prepare and distribute offer assessments to hiring managers in a timely manner and follow up as needed.
• Organize compensation-related files with confidentiality and accessibility.
• Assist with communication as requested and collaborate with the Compensation Specialist and Compensation Analyst on related tasks.
• Provide administrative support for the annual compensation cycle, including: reviews of job descriptions, titles, FLSA status, and grades; conducting preliminary reviews; full-scale audits every three years; preparing and releasing new JDs; tracking participation and extensions; handling employee questions; and reviewing updated JDs for further action.
• Support external benching, track positions scheduled for annual benching, and participate in salary surveys.
• Prepare compensation reference materials, including reports and PAFs, as needed.
• Support UKG entry and audit; schedule compensation cycle meetings as requested.

Reporting Relationships:
Supervisor — Assistant Human Resources Manager (matrix relationship with Compensation Specialist). Supervises:
None. Regular Contacts: HR staff, department managers, Treasurer's Office (FP&A and Benefits & Payroll).

Job Requirements
Bachelor’s Degree or equivalent combination of education, training, and experience. Minimum of 2 years of administrative experience. Human Resources related experience preferred.

• Strong organizational skills with attention to quality…