Birth Registrar Coordinator

Join to apply for the Birth Registrar - Health Information Management Coordinator (24 hrs/week) role at Tufts Medicine

24 hrs/week, 3 x 8 hour shifts, typically Monday - Friday with possible weekend shifts.

Focus on revenue cycle operations (billing, collections, payment processing) and Health Information Management duties: accuracy, maintenance, security, confidentiality of patient health information. Admin/clerical role supporting daily business activities under moderate supervision.

Responsible for smooth operation of the medical records department, mentoring co‑workers, supervising EMR/Transcription clerks, managing workflow, ensuring timely and accurate dissemination of dictated information, tracking Operative Reports, liaison with house staff for completion of undictated records.

• High school diploma or equivalent.
• At least 2 years of experience with medical records, EMR, and scanning solutions.

• Registered Health Information Administrator (RHIA) or Registered Health Information Technician (RHIT).
• Transcription experience.

• Retrieve records of newly discharged patients, ensure receipt, reconcile, and sign out charts.
• Analyze and process daily inpatient and outpatient medical records per departmental policies, ensuring correct patient identification.
• Update incomplete records, sign in/out, and file completed medical records.
• Retrieve records for patient care, hospital reviews, authorized third‑party reviewers, and other requestors.
• Assist transcription coordinator in resolving incorrectly transcribed reports.
• Generate PIN numbers for hospital patient portal access and assist patients in sign‑up.
• Scan records, confirm proper scan, troubleshoot Meditech reports, and flag issues to supervisor/IS.
• Perform interim checks of incomplete records; update ICR system and suspension spreadsheets; coordinate physician suspension processes.
• Conduct monthly audits.
• Review Health Care Proxies and MOLST forms; scan into Meditech; return incomplete documents.
• Assist with preparation for external audits.
• Merge medical records when required.
• Assist customers entering the department, answer telephones, relay messages.
• Use Outlook email and calendar promptly.
• Maintain confidentiality of patient information.

• Office environment with computers, phones, photocopiers, filing cabinets.
• Mostly sedentary; may involve walking, standing, reaching, operating equipment.
• Regular communication skills required.
• Vision for reading computer displays and print.
• Occasional lifting of up to 25 pounds.

• Computer literacy, word processing, spreadsheets, learning new applications.
• Customer service, interpersonal, telephone skills.
• High degree of tact with patients, physicians, insurance companies.
• Accurate data entry.
• Excellent organizational skills, attention to detail, ability to prioritize and flex with assignments.

$18.81 - $23.51 per hour