Clinical Research Coordinator

Overview

Company Description
By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Why join the Harvard School of Dental Medicine?
Located in Boston's Longwood Medical Area, Harvard School of Dental Medicine (HSDM) is at the forefront of dental education, research, and patient care. Founded in 1867, HSDM holds the distinction of being the first dental school in the U.S. to be part of a university and its medical school, and the first to confer the DMD degree. Our mission is to foster a community of global leaders in education, research, and clinical innovation dedicated to improving human health by integrating dentistry and medicine.

We invite dedicated professionals to join our team and contribute to our rich tradition of excellence and innovation in the dental field.

Job Summary
This position will play a central role in establishing HSDM’s clinical research infrastructure from the ground up, including developing operational workflows, scheduling systems, and processes for sample collection, storage, and coordination with study teams. The coordinator will work closely with the Director of Research and Training Programs to build and standardize school-wide procedures for clinical research compliance, conduct, and data management.

Responsibilities include working with the PIs in the overall project planning, coordination and timelines, working with the grant office to manage budgets and timelines, ensuring regulatory compliance, assisting with IRB reporting, handling updates to the project website, and setting the agenda for investigator meetings. Additionally, this person will support the investigative team in creating online surveys, collaborating with the project statistician on data management, assist in staff training, and oversee activities at the study sites.

• Develops, implements, and maintains standardized study workflows and clinical research processes at HSDM, including participant scheduling, sample collection logistics, data capture workflows, and coordination with PIs and clinical operations.
• Ensures site compliance with research protocols by reviewing all regulatory requirements to confirm implementation of appropriate methods, practices, and procedures for all research activities
• Prepares and submits documents to Institutional Review Boards (IRBs).
• Participates in preparation and management of research budgets.
• Prepare clinical space for scheduled visits
• Manages daily operations to ensure clinical trials proceed efficiently and achieve their milestones for study completion
• Works in partnership with researchers to handle tasks related to recruiting, screening, enrolling, and following up with study participants.
• Oversees data management for research projects.
• Supports data entry tasks by accurately inputting information into relevant databases. Ensure the recorded and managed data from participants' visits is properly maintained.
• Conveys and coordinates detailed study needs with the research team, encompassing internal members, external partners, sponsors, monitors, Principal Investigators (PIs), and participants.
• Supports Principal Investigators in conducting study procedures, managing data, and performing analysis as needed.
• Ensures that all testing materials, equipment and supplies needed for the study are in-stock and in good working order.
• Monitors study materials to ensure compliance with protocols and regulatory standards.
• Assists staff, faculty, and collaborators in producing essential data, figures, or summary information.
• Engages in drafting research proposals, compiling reports, creating presentations, and contributing to publications.
• Maintains excellent responsiveness and communication with the PIs, ensuring tasks are completed promptly and on schedule.
• Offers administrative support to research staff, including photocopying, scheduling meetings and rooms, ordering and shipping supplies, among other tasks.
• Demonstrates a…