Operations Senior Specialist

Job Description

The Operations Sr Specialist/Specialist is responsible for managing the end-to-end process for Exhibit, Sponsorship, and Corporate Membership contracting and payments for Field-led congresses supporting both the Pain and Kidney BU field teams and internal HQ departments across disease areas. This hybrid role ensures timely and accurate processing from request submission to payment reconciliation, including documentation, approvals, and compliance with Vertex policies.

The position also contributes to broader departmental projects and reports to the Commercial Operations Function.

This role is Hybrid.

Contract role through 2026 chance to extend or convert.

• Initiates Exhibit, Sponsorship, and Corporate Membership submissions in Request Management System;
  Collaborates with compliance, marketing, field, and finance teams to ensure all requests processed are accurate, complete, and in alignment with internal guidelines and policies
• For approved requests, manages contracting, payment, and Global Spend Transparency reporting
• Ensures all approved requests are properly reconciled and closed out in Request Management System
• Facilitates regular communication with field teams and cross-functional departments to enhance organizational efficiency in managing event requests, monitoring status updates, and resolving issues related to documentation, submissions, and timely payment processing.
• Collaborates with external organizations to gather and verify necessary materials for submissions, ensuring compliance with requirements, and facilitates the processing of external payment requests in a timely and accurate manner.
• Maintains thorough records of all processed exhibits and sponsor ships for reporting and audit purposes
• Other duties as assigned

• Bachelors Degree is required

• 1-2 years of relevant experience in project management, or a relevant field.
• Experience working in an office environment.
• Experience working with vendor organizations (e.g., hospitals, health systems) preferred but not required

• Experience in project management, administration, or a similar role, preferably within the pharmaceutical or healthcare industry
• Strong organizational and communication skills (verbal and written), with the ability to manage multiple tasks and collaborate with diverse teams
• Knowledge of compliance processes related to exhibits and sponsor ships is a plus
• Proficiency in financial and documentation management tools (e.g. Cybergrants, Icertis, iProcurement, Veeva)
• Ability to use Microsoft Office programs (Word, PowerPoint, Excel, Teams), as well as online meeting platforms (Zoom)
• Highly organized with a strong attention to detail, clarity, accuracy and conciseness

$48-$53/HR