Health Medical Assistant

POSITION SUMMARY

The Medical Assistant (MA) in the Occupational and Employee Health (OEH) Department supports the delivery of high-quality employee health services that promote the safety, wellness, and job readiness of all BMC Health System staff. Working under the supervision of the Registered Nurse and/or OEH clinician, the MA provides both clinical and administrative support for occupational health evaluations, surveillance programs, vaccinations, and exposure management.

The MA contributes to maintaining an efficient workflow, ensuring regulatory compliance, and fostering a professional, service-oriented environment.

Tasks and responsibilities of the OEH MA may include but are not limited to:

• Obtains and documents vital signs, intake histories, medications, and allergies for employee health visits.
• Prepares employees for clinical assessments and maintains efficient clinic flow by monitoring wait times and taking appropriate measures to address employee/client needs.
• Prepares vaccines, ensures vaccine cold chain integrity, and organizes all immunization supplies for RN or clinician administration.
• Performs pulmonary function testing (PFTs), audiometric testing, and vision screening after completion of required training and competency validation.
• Performs venipuncture for laboratory testing and properly labels and processes specimens in accordance with laboratory protocols and safety standards.
• Conducts respirator fit testing (qualitative) and assists with respirator medical screening documentation under appropriate supervision.
• Assists in reviewing vaccination records and verifying compliance with employee immunization requirements under RN guidance.
• Performs delegated clinical tasks within training and certification scope, following BMC policies and OSHA/DPH guidelines.

• Assists with post-exposure follow-up, including scheduling, tracking, and documentation of required evaluations and testing.
• Supports surveillance programs such as respirator clearance, hearing conservation, and immunization compliance.
• Tracks completion of required screenings and communicates with employees to ensure adherence to occupational health protocols.
• Assists in the setup and logistics of on-site clinics (e.g., flu, COVID-19, or new hire screenings).
• Reviews and helps maintain accurate records of immunizations, serologies, and other required employee health documentation.

• Accurately enters vital signs, histories, and other clinical data into the electronic medical record (EMR).
• Scans and indexes forms, lab results, and immunization records to maintain complete and organized employee health files.
• Coordinates appointment scheduling, follow-up communications, and documentation tracking for compliance programs.
• Identifies and communicates workflow needs, equipment issues, or barriers to nursing and management staff promptly.
• Helps inspect, catalog, and maintain stocks of needed supplies and equipment and ensure exam rooms are appropriately stocked and organized.
• Performs periodic maintenance and calibration on clinical equipment as required by regulation and manufacturer recommendations.

High school diploma or equivalent and successful completion of an accredited medical assistant program.

Minimum of one year of experience in ambulatory care, employee health, or occupational health.

• Current certification as a Medical Assistant (CMA, RMA, CCMA, or equivalent).
• Current Basic Life Support (BLS) certification required (or obtained within 3 months of hire).

Certification in phlebotomy, pulmonary function testing, audiometry, and fit testing (may be obtained after hire).

• Basic proficiency with computer data entry and use of electronic health records.
• Ability to effectively speak, read, and write English.
• Ability to perform basic math and quantitative measurements, e.g. obtains height and weight, measures urine output, etc.
• Excellent customer service skills and ability to communicate in a courteous, pleasant and professional manner with employee and client patients, the general public, fellow staff members, outside agencies, and all other internal and external contacts.
• Organizational skills to set priorities and efficiently complete assigned work in a timely manner.
• Ability to accurately interpret and utilize basic medical terminology.
• Ability to work independently and to make decisions based on department polices and established procedures.
• Basic computer proficiency inclusive of ability to access, enter, and interpret computerized data/information in electronic health records systems.
• Must be able to maintain strict…