Financial Associate

Overview

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Harvard Medical School's mission is to nurture a diverse, inclusive community dedicated to alleviating suffering and improving health and well-being for all through excellence in teaching and learning, discovery and scholarship, and service and leadership. You’ll be at the heart of biomedical discovery, education, and innovation, working alongside world-renowned faculty and a community dedicated to improving human health. This is more than a job - it’s an opportunity to shape the future of medicine.

The Office for External Education (OEE) is a highly entrepreneurial, diverse, and inclusive department within Harvard Medical School delivering a portfolio of innovative medical education opportunities. We achieve this through live, online, and blended programming as well as digital, multimedia, and print resources, to a breadth of learners, including current and aspiring health care professionals; leaders at all levels within companies that serve the health care industry;

and individuals seeking to live healthier lives. OEE is supported by a team of over 200 faculty and staff with revenues ~ $75M generated through B2B and B2C relationships, as well as grant and gift funding.

The Financial Associate I reporting to the Director Financial Operations, performs accounting tasks and control functions that support the operations and financial record-keeping of OEE, focused on our Continuing Education portfolio. The ideal candidate will play a key role in ensuring the accuracy and efficiency of our financial processes, including General Ledger (GL) maintenance, Accounts Payable (AP), Accounts Receivable (AR), and Financial Operations.

This position will facilitate decision-making by processing financial transactions efficiently, implementing improvements, and providing recommendations as needed. This integral support role requires an individual who is adept at prioritizing and focusing on tasks key to internal and external stakeholders.

• Accounts Payable / Accounts Receivable
  • Processes a high volume of vendor payments and reimbursements in a timely manner
  • Resolves discrepancies or issues with vendor and faculty payments
  • Manages Accounts Receivable process: billing, communications, collections and customer management
  • Collaborates with OEE colleagues to resolve customer billing disputes or other unique issues
  • Reviews and approves departmental p-card transactions
• General Ledger
  • Prepares accounting journals to support maintenance of the GL including CE course closing, revenue recognition through the CRM system for B2C and B2B, monthly adjustments, and accruals
  • Supports month-end, quarter-end and year-end closing processes, ensuring timely and accurate reporting
  • Manages balance sheet accounts by analyzing, reconciling and resolving issues in a timely manner
  • Manages follow ups and review of any GL related inquiries by staff or central offices
• Financial Operations
  • Provides financial operations support to Continuing Education portfolio, including closing affiliate CE courses within deadlines
  • Delivers excellent customer service to internal and external customers
  • Manages and fosters cross-unit relationships
  • Prepares and assists with management of reporting requests
  • Collaborates effectively with the Financial Planning and Analysis department to support budget and reporting processes
  • Ensures compliance with University, School and Departmental financial operations policies
  • Supports team by providing coverage of tasks for other Fin Ops team members as needed

As part of your application, we recommend including a cover letter that will help us better understand your qualifications and background. This can provide valuable insight into your experience and interest in the role.

Basic Qualifications:

• 3 or more years of experience in accounting, finance, or related field. Higher education may count…