Financial AND GRANTS Administrator, School of Medicine, Dean's Office

FINANCIAL AND GRANTS ADMINISTRATOR, School of Medicine, Dean's Office

Position Type: Full-Time/Regular

Job Location: Boston, MA, United States

Salary Grade: Grade 47 ($62,525.00–$81,175.00)

Overview:
The Office of Finance and Grants Administration (OFGA) at the Boston University Chobanian & Avedisian School of Medicine provides centralized, specialized financial and grants management services across fourteen departments. This role supports a portfolio exceeding $230 million and ensures compliance, financial reporting, and full award lifecycle support for investigators.

• Support investigators with progress reports, continuations, and budgetary requirements, ensuring compliance with sponsor and University policies.
• Monitor expenditures, subcontract activity, and invoicing; advise on cost allowability and budget alignment.
• Prepare and coordinate prior approval requests (effort changes, re‑budgeting, no‑cost extensions).
• Implement and manage industry grants, contracts, billing agreements, material transfer agreements, and data use agreements.
• Prepare fund balance and projection reports; process cost transfers and salary allocation changes through SAC.
• Complete project closeouts per sponsor guidelines and internal procedures.
• Liaise among investigators, HR and various University units for hiring, onboarding, and administrative processes.
• Coordinate the biannual effort certification process for investigators.
• Attend meetings and trainings to stay current on sponsor regulations and University policies.
• Collaborate with central offices to troubleshoot and resolve complex accounting or compliance issues.

• Bachelor’s degree with 2+ years of relevant experience.
• Exceptional organizational skills with strong goal‑oriented mindset; ability to work collaboratively and independently to meet deadlines.
• Strong interpersonal and communication skills; ability to interact effectively with faculty, staff, and administrative partners at all levels.
• Proven adaptability and openness to new challenges, processes, and systems.
• Familiarity with post‑award grant management and compliance requirements (preferred).

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy‑related condition, or to marital, parental, or veteran status. We are a VEVRAA Federal Contractor.