Program Coordinator

Schedule: M-F with occasional Saturdays + (additional planning hours as needed)

The Program Coordinator supports the day-to-day operations of student programs held on Saturdays, ensuring smooth and efficient execution of logistics, onboarding, materials management, and event coordination. This role plays a key part in maintaining organized systems, preparing instructional materials, and supporting both students and instructors during program sessions.

The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple tasks in a fast-paced educational environment.

• Coordinate event setup and breakdown for Saturday program sessions.
• Assist with packing and organizing carts and materials for instructional use.
• Manage session-day logistics, including catering coordination and student check-in.
• Ensure classrooms and materials are prepared prior to program start.
• Support new student enrollment processes and documentation tracking.
• Assist in setting up and managing Google Classroom for program participants.
• Provide onboarding support to students and families as needed.
• Coordinate supply needs with program instructors and support supply orders.
• Create and maintain a Spring semester tracking system for enrollment, attendance, and program milestones.
• Maintain accurate program documentation and internal records.
  
  Support communications and outreach efforts related to program activities.

• Minimum of 2 years of administrative and/or communications experience.
• Proficiency in Microsoft Office and Google Drive/Google Classroom.

• Strong written, verbal, editing, and proofreading skills.
• Exceptional organizational and multitasking abilities with proven deadline management.
• Superb attention to detail and strong analytical/problem-solving skills.
• Demonstrated ability to collaborate with diverse teams and stakeholders.
• Flexibility and adaptability in a fast-paced, rapidly changing work environment.

This is a dynamic, hands-on opportunity to contribute to impactful educational programming while gaining experience in program coordination, logistics management, and student support. The role offers meaningful engagement in a collaborative and mission-driven environment.