Assistant Wedding Planner

City Lux is a boutique wedding studio, offering photography, videography, planning, and content services. Our team of dedicated professionals believe in serving our clients to the best of our ability.

This contract role for an Assistant Wedding Planner. It is part time with a few events for the coming year with more responsibility and events being added for the right candidate.

This is a contract role. Weekends are required for availability with dates being booked well in advance.

Responsibilities include assisting the lead wedding planner both on event days and with other wedding planning tasks through the year. Our ideal candidate is someone who is interested in assisting with planning and growing their role with us as we grow.

• The ideal candidate will have some wedding or event planning background.
• On event days, the job requires being on your feet for the majority of the day with duties from setup, to coordination of events, to tear down. You can expect to work 4-10+ hours plus travel. Physical stamina + ability to life at least 30 lbs. is a must.
• Events often fall on Fridays, Saturdays + Sundays
• Highly motivated, reliable, team-oriented individuals.
• People with dependable, professional attitudes who enjoy being in service to others.
• Self-starters who want to learn, follow clear directions, and can think critically.
• Individuals who are great at logistics and attention to detail.
• Individuals who can work independently, at times with little direction.
• Individuals with an understanding of the hours/dedication of an event coordination career…. ie: you can’t really call off on an event day unless it’s a true emergency.
• Past experience in events, service jobs, or hospitality is a plus.

• Assist Lead Planner with various responsibilities, which include some of the following. Input all event documents/files and organize in the appropriate shared folders in Dropbox
• Attend and note-take during client/vendor meetings when assigned by Event Managers
• Manage all staff calendars by setting up meetings/calls with vendors, clients, managers, and internal staff
• Research new/up and coming vendors and venues and assist with bookings for clients as assigned by colleagues
• Attend webinars, site visits, industry events, do online research and more to broaden event management knowledge
• Create and update production schedule for each client continually and as information is received by coordinators/managers
• Support staff in developing and brainstorming for design decks for clients/events
• Maintain all documentation related to events as tasked by Events Coordinators and Managers
• Request and review all documentation needed for on-site events from vendors and venues (certificates of insurance, permits, etc.) as assigned
• Assist with hotel research and room block management for clients
• Update client wedding websites as needed with key information (event date, room blocks, etc.)
• Assist with event set-up on site as assigned
• Assist with materials for event day, including courier pick-ups/drop-offs
• Create agendas for all client meetings to be sent to Events Coordinators and Managers based on past meeting action items/meeting notes