Executive Assistance, Client Operations

Job Description Summary

For over forty years, Harbour Vest has been home to a committed team of professionals with an entrepreneurial spirit and the drive to deliver impactful solutions to our clients and investing partners. As our global firm grows, we continue to add talented individuals who seek a collaborative, open‑door culture that values diversity and innovative thinking. In our collegial environment that’s marked by low turnover and high energy, you’ll be inspired to grow and thrive.

Here, you will be encouraged to build on your strengths and acquire new skills and experiences. We are committed to fostering an environment of inclusion that promotes mutual respect among all employees. Understanding and valuing these differences maximizes the potential of both the individual and the firm.

Harbour Vest is an equal opportunity employer.

This position will report to the VP of Operational Excellence and provide support to two Client Operations Team Managing Directors (Harbour Vest’s Treasurer and Harbour Vest’s Head of Investment Accounting) along with three members of the Client Operations Leadership team. The individual will work in close collaboration with the executive assistant to the firm’s Head of Client Operations.

This position is a hybrid work arrangement: you will receive 18 remote workdays per quarter, subject to manager approval.

• Manage Outlook calendars, schedule meetings, and resolve scheduling issues across multiple geographies and time zones.
• Coordinate travel arrangements (domestic & international) including flights and hotels; troubleshoot if unexpected changes arise.
• Consolidate and submit expense reports as requested.
• Assist in coordination and creation of presentation materials.
• Support logistics for meetings, offsites, teambuilding, etc.
• Provide general administrative support to ensure smooth daily operations.

• Ability to work independently and as part of a team.
• Thorough knowledge of Microsoft Office Suite and proficiency in PowerPoint and Outlook; experience with Concur a plus.
• Strong focus on detail; resourcefulness and adaptability.
• Strong organizational and problem‑solving skills, with the ability to handle tasks efficiently and accurately.
• Sound judgement and professionalism when interacting with all levels of the organization.
• Excellent written and verbal communication skills.
• Familiarity with financial/investment terms and concepts a plus but not required.

• Associate’s degree.

• 5‑8 years’ experience in similar capacity preferred.

$83,000.00 – $. This USD base salary range represents only one component of total compensation for this role and is provided in accordance with local requirements. This role is eligible for a discretionary annual bonus, which is determined based on individual and overall firm performance. In addition to salary and bonus, total compensation may include eligibility for long‑term reward programs and a comprehensive total rewards package that may include retirement, health, insurance, paid time off, and wellness programs.

Our total rewards offerings are influenced by several business factors, and eligibility for certain components will vary by position and geography. Please note the posted ranges do not apply outside the U.S. and should not be converted to other currencies as a proxy for compensation in other countries. This position is non‑exempt and therefore eligible for the payment of overtime.

• Mid‑Senior level

• Full‑time

• Administrative

• Venture Capital and Private Equity Principals

Boston, MA

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