Grants and Contracts Admin -III

General Summary

The Grant and Contract Administrator (GCA) is a four-level series. This series supports faculty and staff from assigned units with both pre- and post-award (non-financial) project management and provides assistance to other Grant and Contract Administrator staff, as needed and as their levels dictate. The GCA role is vital in the success of sponsored research in that they provide daily supervision over all proposals and awards.

S/he will work closely with faculty and departmental staff to educate them about how to best achieve successful funding by reviewing and advising on sponsor regulations and institute policies and procedures. The GCA understands the unique processes involved in the overall research effort and has the ability to comprehend the needs of the individual researchers and department business managers.

The GCA works with the Principal Investigators (PIs) and department business managers to cultivate research proposals; submits research proposals to sponsors; negotiates acceptable award terms; ensures timely set-up of awards; oversees transactions related to grant/contract management; and maintains grant/contract records in compliance with university and research sponsor policies.

The GCA assists with identifying potential funding sources; preparing and submitting project proposals; preparing and submitting budgets and progress reports; processing and monitoring project expenditures; training of departmental grants staff; and maintaining compliance with university policies and procedures, sponsor requirements, terms and conditions, and federal regulations regarding research involving human and animal subjects.

• Grant and Contract Administrator I:
  This is the entry-level professional job in this series;
• Grant and Contract Administrator II:
  This is the second-level professional job in this series;
• Grant and Contract Administrator III:
  This is the third-level professional job in this series;
• Grant and Contract Administrator IV:
  This is the fourth-level and senior professional job in this series.

• Assist Principal Investigators (PIs) with identifying potential extramural funding sources by responding to requests for applications and obtaining guidelines and forms, aiding the PIs with completing forms and assurance documents, assisting with preparing and negotiating subcontracts; and ensuring proposals meet sponsor format and submission requirements;
• Assist PIs with processing and monitoring project expenditures by obtaining necessary financial reports, preparing and submitting programmatic reports; and assisting with budgetary forecasting; assist with reporting time and effort commitments;
• Serve as the primary liaison between PIs and ORSP and other University departments involved with grants administration, such as Procurement, Human Resources and Budget Office to process financial information;
• Assist PIs with personnel management and office space management and in securing suitable space for research and program activities;
• Assist PIs to assure compliance with University policies and procedures, sponsor requirements and the relevant laws and regulations in research with human subjects and the care and protection of animals; assist PIs with the timely completion and processing of appropriate forms for the review of research protocols, as well as compliance progress and final reports;
• Participate in specialized training activities related to sponsored programs and partake in initiatives to improve University business processes related to the conduct of sponsored programs;
• Establish and maintain awards in People Soft and utilize electronic proposal submission procedures as needed;
• Maintain procedures for pre-award administration processes and contribute content to communicate to University business managers;
• Assist with efforts to develop training and web content for pre-award services and contributes information to be communicated to University business managers, as needed;
• Assist with establishing and documenting procedures for the pre-award administration, as needed;
• Provide guidance and assistance to other Grant and Contract Administrators and Departmental Research Administrators, as required or requested;
• Work seamlessly with Post-Award team member(s) to provide excellent service to PIs and Department customers;
• Perform other duties as assigned.

• Bachelor's degree in business, finance or related field or equivalent combination of education and experience.
• Two to four years of professional experience in sponsored programs in an academic or equivalent setting.
• Ability to navigate and utilize an enterprise-wide system to create or review proposal and award records.
• Ability to navigate and utilize sponsor ERA systems to create and review application and award documentation and forms.
• Use or familiarity with common desktop applications (MS-Office, Adobe Acrobat, Xythos, Google docs, etc.).
• Ability to navigate and utilize…