Licensing and Registration Coordinator

About the Organization

The Division of Standards (DOS), an Agency within the Office of Consumer Affairs and Business Regulation (OCA ), is responsible for enforcing the accuracy requirements and other standards relating to commercial weighing and measuring devices and their use in the sale of food, fuels and other products. It regulates the sale of gasoline and sets standards for lubricating oils and antifreeze, including the inspection of all fuel dispensing equipment.

It determines the standards for accuracy of clinical glass thermometers, tests and approves coin operated devices, licenses auctioneers, promoters, transient vendors, peddlers, motor fuel and oil retailers and registers auto damage repair shops. The Division also enforces the item pricing law and the unit pricing regulations, issues waivers to retail food and grocery stores and enforces the scanner accuracy requirements in all retail stores.

The Division is also responsible for enforcing licensing requirements for over ten thousand licensees.

The Division of Standards is committed to creating and sustaining a work culture that is welcoming, inclusive, and mutually respectful to all its employees regardless of race, color, age, creed, religion, national origin, ethnicity, sex, gender identity or expression, sexual orientation, genetic information, veteran or disability status. We strive to reflect diversity in all facets and levels of our agency. The Division of Standards values inclusiveness and diversity within their employee and management teams.

Within our community we strive to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

The Division of Standards is committed to ensuring a diverse and inclusive workplace where all employees feel respected, valued, and empowered to maximize their skills and talents to serve our citizens.

The Licensing and Registration Coordinator ("Program Coordinator I") coordinates the Division of Standard’s licensing, permitting, and registration programs (DOS Licensing). The Licensing and Registration Coordinator must respond to inquiries from agency staff, the public, and municipal officials regarding the DOS licensing and registration programs, including ensuring compliance with registration requirements of local weights and measures officials. The Licensing and Registration Coordinator gathers information on the licensing and registration programs to compile data for analytical reporting and assists in preparing the agency s annual report with program specific information.

The Licensing and Registration Coordinator coordinates and monitors assignments for the DOS Licensing and is responsible for receiving and depositing revenue from licenses and registrations filed with the agency. The Licensing and Registration Coordinator must work closely with the agency’s Chief Administrative Officer, Operations Manager and the Office of Consumer Affairs and Business Regulation’s (OCA ) Accounting/Revenue team to ensure that all revenue is recorded and deposited in the appropriate revenue account.

(these duties are a general summary and not all inclusive):

• Coordinate the licensing process for all new and renewal applications for all licenses issued by the agency to ensure accuracy and compliance with all laws, regulations and applicable policies.
• Coordinate the agency's registration process ensuring accuracy and compliance with all laws, regulations and applicable policies. Review all registrations of locally appointed sealers of weights and measures, ensuring the required documents are on file and that sealers have passed the mandated testing and continuing education requirements have been met.
• Ensure licensing and registration renewal reminders are scheduled, clear and provide all relevant information for renewals with the goal of reducing the need for follow-up outreach.
• Responsible for overseeing and tracking the collection of the agency's fiscal revenue received for license fees, including reconciling amounts received and submitted by all licensees. Prepare revenue reports detailing reconciliation to be submitted to…