Office Manager

We are seeking a full-time Office Manager to ensure the smooth day-to-day operations of the firm while providing comprehensive support to the principals and office staff.

This position offers the opportunity to contribute meaningfully within an award-winning, highly collaborative architecture practice known for excellence in design and client service. The Office Manager plays a central role in maintaining organizational efficiency, supporting practice management, and fostering a positive and productive office environment.

• Strong communication skills and excellent organization
• Good judgement and discretion
• Excellent written and verbal communication skills
• Ability to interact with clients and employees alike with the utmost professionalism
• Computer software skills:
  • Proficient in Microsoft Office Suite
  • Familiar with Quick Books
  • Familiar with project management platforms (Monograph)
• 10+ years of experience working in an office in an administrative capacity
• Bachelor’s degree (preferred)
• Strong, positive references
• Previous experience in a design / architecture practice a plus

• Keep the office running smoothly
• Organize & maintain architectural and office supplies
• Manage vendors for office services

• Track new project leads, proposal status, and update information in tracking system
• Monitor office email and communicate regarding firm inquiries, billing, or client communications on behalf of firm
• Maintaining database for client and firm contacts
• Organize fee proposals and contracts for projects and track proposal status with Principals
• New project set up, including paper filing systems, server filing systems and billing systems
• Maintain office calendar for appointments and meetings
• Act as the first point of contact and provide a high level of service for all guests
• Manage and track licensure, corporate state registrations, & annual reports.
• Mail coordination

• Coordinate with Comptroller for accounts receivable and payable
• Prepare and issue monthly invoices for clients
• Track accounts receivable and payable

• Support onboarding and off-boarding of Team Members with Principal and/or manager
• Collaborate with new hires and administer company policy and handbook
• Review, approve, and track employee time off requests
• Assist Team Members with general questions concerning benefits

Qualified candidates should submit a cover letter and resume in PDF or URL format to  No phone calls or recruiters please.