Executive Assistant, Global Managing Partner

We are a fast-growing global law firm, with offices in Boston, Los Angeles, London, and Tokyo. We specialize in a broad range of practice areas including corporate law, mergers and acquisitions, private equity, venture capital, intellectual property, complex commercial litigation, antitrust, securities, regulatory compliance, and strategic advisory services. Our attorneys advise clients across diverse industries such as technology, life sciences, healthcare, financial services, fintech, consumer goods, energy, aerospace, media and entertainment, and several emerging growth sectors.

We are seeking a highly skilled and experienced Executive Assistant to serve as the strategic partner and right hand to our Global Managing Partner. This role offers the opportunity to support a visionary leader at the center of our firm’s continued expansion while contributing to high-stakes operations in a dynamic, fast-paced professional environment.

• Strategically manage complex, multi-time-zone calendars across global offices and international clients; proactively resolve scheduling conflicts and optimize the Managing Partner’s time with limited direction.
• Coordinate domestic and international travel arrangements, including itineraries, visas, accommodations, and last-minute adjustments while ensuring seamless execution.
• As needed process and reconcile expenses, pre-bills, and financial logistics with precision; support billing coordination and maintain strict confidentiality across sensitive client matters.
• Draft, edit, proofread, and prepare high-level correspondence, presentations, meeting materials, and confidential documents; demonstrate exceptional document production and technological proficiency.
• Serve as gatekeeper and primary point of contact for internal and external stakeholders, including clients, partners, courts, and professional organizations; triage inquiries and facilitate superior client service with a proactive, professional approach.
• Organize and support internal and external meetings, including virtual platforms (Zoom, Microsoft Teams, etc.) and all required logistics; anticipate briefing needs for high-level engagements, board matters, and client negotiations.
• As needed provide coverage support for other executive assistants and collaborate on firm wide employee engagement initiatives
• Monitor and prioritize email inboxes and workflow; organize documents and communications while maintaining up-to-date client and matter information.
• Anticipate needs, suggest process improvements, and handle assignments independently with strong attention to detail and sound judgment.
• Collaborate with global teams to support firm initiatives and contribute to operational excellence.

• Minimum of 5 years of Executive Assistant experience supporting C-suite executives, Managing Partners, or senior leaders; prior law firm experience preferred
• Bachelor’s degree or equivalent professional experience; strong interpersonal skills and a proactive, solutions-oriented mindset.
• Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (Microsoft Teams, Zoom); familiarity with legal software or billing systems is a plus.
• Exceptional organizational skills with the ability to seamlessly manage multiple priorities, meet tight deadlines, and thrive in a fast-paced, dynamic environment.
• Outstanding written and verbal communication skills; polished professional presence and the ability to interact effectively with global partners and clients.
• Proven track record of handling confidential and sensitive information with absolute discretion and integrity.

• Competitive compensation tailored to experience and qualifications
• Structured career growth and mentorship opportunities with the support of a truly global platform
• A firm culture focused on innovation, mentorship, and client-driven outcomes and endless growth made possible by our global presence.