Executive Assistant to Chief Network Officer

Apply to our Executive Assistant to the Chief Network Officer role. About Ceres

Ceres is a nonprofit organization working with the most influential capital market leaders to solve the world’s greatest sustainability challenges. Through our powerful networks and global collaborations of investors, companies, and nonprofits, we drive action and inspire equitable market‑based and policy solutions throughout the economy to build a just and sustainable future.

For more information about Ceres, please visit our web site ((Use the "Apply for this Job" box below). ).

Here at Ceres, we value integrity, equity, belonging, compassion, and respect. We demonstrate those values through how we communicate and collaborate with our colleagues and external partners; and embody them in our decision making and advocacy efforts to create a more just and sustainable future.

The Executive Assistant should be highly organized and a proactive to assist executive level staff  role supports an executive and may, by extension, support other senior individuals reporting to the executive. This full‑time position provides a combination of administrative and programmatic/departmental support. As a representative of senior management at Ceres, the Executive Assistant must support Ceres’ commitment to diversity, equity and inclusion and embody that commitment to foster an inclusive work environment.

This full‑time non‑exempt position reports to the Chief Network Officer. The role can be performed remotely or from the Boston, MA or San Francisco, CA offices. Candidates must be flexible to work with employees in all US time zones.

Specific duties include but are not limited to the following:

• Provide administrative and logistical support to the Chief Network Officer and other senior members of the team:
  • acting as a primary point of contact,
  • prioritizing phone calls, correspondence, and meeting requests,
  • managing calendars/schedules, and
  • ensuring follow‑through of specific activities and projects to completion.
• Attend internal and external meetings, as assigned, to take notes, identify next steps, and ensure follow‑through of activities to completion.
• Assist in development and management of team planning, goal setting, and impact tracking, working in concert with Chief Network Officer and project leads.
• Assist team in roll out and distribution activities of key reports and special projects.
• Provide event and development activity support for Chief Network Officer, including conducting research, drafting speaking points and/or presentations, and attending meetings, as needed.
• Assist with planning, coordination, and logistics for virtual and in‑person events.
• Book travel, schedule meetings, and draft trip itineraries for Chief Network Officer.
• Process Chief Network Officer expenses, reimbursements, and other finance‑related administrative duties.
• Support engagements with external partners, funders, and special projects, as necessary.
• Coordinate the Accelerator Board Working Group meetings’ agendas, logistics and minutes.
• Travel to meetings and events, as required.
• Support for Ceres’ Investor, Company, and Policy Networks and Strategic Partnership teams.
• Ability to provide support as back‑up “event ambassador”.
• Other projects or tasks as assigned.

• Bachelor’s degree or commensurate experience required.
• Minimum of two (2) years of related full‑time work experience required; experience as an assistant to a senior executive highly preferred.
• Demonstrated initiative and motivation with ability to manage and prioritize multiple tasks and meet deadlines in a fast‑paced environment.
• Sound judgment and high level of integrity and professionalism, with an ability to manage confidential information and maintain discretion, diplomacy, and courtesy in all contacts.
• Strong organizational, logistical, and time management skills, with keen attention to detail.
• Highly developed communication skills, both written and verbal.
• Excellent research and problem‑solving capabilities.
• Ability to work proactively, both independently and collaboratively with a team.
• Proficiency with word‑processing, spreadsheet, database, e‑mail, and presentation programs.
• Knowledge of, or experience with,…