Office Coordinator

For nearly 50 years, Commercial Cleaning Service, Inc. has delivered reliable, high-quality cleaning and maintenance solutions across Greater Boston. With a 97% customer retention rate, we differentiate ourselves through strong systems, thoughtful use of technology, and a values-driven culture that eliminates the typical frustrations of service providers.

We are a stable, growing company seeking a highly capable Office Coordinator to help drive operational excellence across the organization.

This is not a passive administrative role. You will:

• Work directly with senior leadership
• Play a key role in optimizing operations
• Engage with a diverse field workforce
• Help improve systems and processes across departments
• Contribute meaningfully to a growing, performance-driven company

If you thrive in team environments, enjoy solving problems, and want visibility into how a well‑run business operates, this role offers meaningful responsibility.

Office & Administrative Operations

• Oversee day-to-day office organization and maintenance
• Manage incoming/outgoing mail
• Maintain secure digital and physical filing systems
• Handle sensitive data entry and reporting
• Complete internal operational forms and reports

Inventory & Procurement

• Monitor and manage supply and equipment inventory
• Coordinate with vendors to maintain office and warehouse readiness
• Ensure equipment maintenance and internal resource allocation
• Generate and process invoices
• Manage accounts payable and receivable
• Assist with bookkeeping and payroll preparation

Human Resources Support

• Process onboarding paperwork
• Track compliance, benefits, and time‑off requests
• Support payroll documentation and internal tracking

Performance & Optimization

• Identify process improvement opportunities
• Track workforce utilization and labor efficiency
• Generate operational insights and reporting

• Strong written and verbal communication
• Tech‑savvy and comfortable across multiple platforms
• Highly organized and detail‑oriented
• Reliable and responsive
• Analytical mindset with interest in operational efficiency
• Coachable, ambitious, and growth‑oriented
• Professional, team‑focused demeanor
• Adaptable in high‑demand situations

• Must be authorized to work in the United States2+ years in office management or administrative support
• 2+ years in bookkeeping
• Proficiency in Microsoft Office or Google Workspace
• Experience with accounting software (Quick Books preferred)
• Associate’s degree in Business or equivalent experience