Fiscal & Operations Specialist

Boston College Introduction

Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,654 full-time undergraduates and 5,072 graduate and professional students. Ranked 37 among national universities, Boston College has 923 full-time and 1,336 FTE faculty, 2,822 non-faculty employees, an operating budget of $1.4 billion, and an endowment in excess of $3.9 billion.

The Fiscal and Operations Specialist reports to the Assistant Director, Business Services and is responsible for a variety of purchasing, budgeting and administrative functions, including review and origination of expenses in People Soft Financials for 40+ cost centers within the Office of University Advancement; prepares monthly expense reports; serves as a liaison between Procurement Services, Accounts Payable and external vendors; assists with training new staff on procedures for submitting paperwork for vendor payments, expense reimbursements, and general office procedures;

and assists with P-Card reconciliation.

Specific responsibilities include:

• Reviews and electronically originates all vouchers, expense reports, and check requisitions for the University Advancement staff for approval by the Assistant Director of Business Services or the Director, Finance & Business Services, depending on the amount and cost center
• Serves as a liaison with the Purchasing Department and the Controller's Office to ensure that the University's purchasing policies are maintained
• Reviews all invoices for accuracy and resolves problems as needed
• Research and compare pricing for vendor goods and services
• Maintains accurate records of all expenditures and supports backup for all University Advancement budgets
• Verifies funds in Program budgets prior to originating vouchers or purchase orders
• Monitors budget cost overruns and recommends actions to bring accounts into balance
• Assists in the review of monthly P-Card statements and receipts from P-Cardholders in accordance with Internal Audit procedures
• Assists with the preparation of monthly reports on expenditures, including running queries to distribute P-Card expenses by account
• Identifies vouchers, P-Card charges, and expenses that are event-related and records them in Spark

• Assists in training new University Advancement employees on submission of paperwork for vendor payments, general office procedures, and P-Card reconciliation
• Updates non-exempt University Advancement staff on fiscal and operations policies and procedures
• Manages office supply operations, including ordering, inventory monitoring, and maintaining appropriate stock levels
• Participates in ongoing technical and professional development training and education programs
• Contributes to a work unit that values diversity and promotes mutual collaboration
• Makes sound decisions, exercises good judgment, and examines existing issues in new ways
• Maintains confidentiality of individual and institutional information to ensure data security and prevent identity theft per University guidelines

$43,900 to $54,850; salary commensurate with relevant experience.

This position requires a high school diploma, a bachelor’s degree preferred, and a minimum of three to five years of bookkeeping/accounting experience in a business or university setting, in addition to customer service experience. Training in People Soft Financials to originate purchase orders, vouchers, and to extract reports for P-Card reconciliation, as well as knowledge of appropriate expense accounts for reconciliation of P-Card expenses by account.

The ideal candidate has advanced knowledge of Microsoft Office, especially Excel. Requires strong attention to detail, exceptional organizational and interpersonal communication skills, an affinity for numerical data and spreadsheet applications, the ability to multitask with a high degree of accuracy and within time constraints, and a respect for confidentiality.

Must be a team player who is highly motivated and dedicated to the goals of advancing higher education and has an…