Executive Assistant

We are seeking an experienced Executive Assistant to provide high-level administrative support to the Director and Deputy Director during a transitional period. This role is critical to ensuring continuity, organization, and effective communication while responsibilities transition internally. The Executive Assistant will serve as a trusted partner and gatekeeper for leadership, managing daily administrative and coordination needs.

• Provide direct administrative support to the Director and Deputy Director
• Act as the gatekeeper for the Director’s Office, managing access, communications, and priorities
• Manage complex calendars and schedules, including coordinating internal and external meetings
• Prepare and edit materials such as PowerPoint presentations, agendas, and meeting documentation
• Attend leadership team meetings and capture meeting minutes
• Coordinate logistics for on‑site visitors and Director travel
• Handle expense management and submissions, including use of internal systems for invoice processing
• Serve as the first line of communication for the Director’s Office, including email, phone calls, and correspondence
• Communicate with external partners to schedule meetings and coordinate logistics
• Perform additional administrative duties based on experience and skill set

• 2–4 years of experience as an Executive Assistant, supporting Directors or C‑suite leaders
• Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint)
• Experience using collaboration tools such as Microsoft Teams and Zoom
• Highly organized, efficient, and detail‑oriented
• Comfortable working in a fast‑paced, professional environment with senior leadership
• Ability to handle confidential information with discretion and professionalism

• Experience in a cultural, nonprofit, or governance‑driven organization
• Understanding of organizational structures involving Boards of Directors and governance bodies
• Experience supporting leadership teams within regulated or mission‑driven environments