Documentation and Registration Specialist

Documentation and Registration Specialist

Job Category: Entry Level

Hire Type: Contractor

Contract Type: Contract Only (Temp-to-Perm Possible)

Job Hire Type: Contract Worker / Temp

Shift: 1st Shift

Exemption Status: Non-Exempt

Pay Type: Hourly

Duration: April 3, 2026 – September 29, 2026 (Approx. 6 Months)

Expected Weekly

Hours:

40

Hybrid

Schedule:

Minimum 3 days in office per week

Travel: Yes

Job Site: Onsite

Boston, MA 02210

Pay Rate: $24.00/hour

Reports To: Documentation and Registration Manager

The Documentation and Registration Specialist is a member of the Foreign Investor Registration and Documentation (FIRD) Team within the Network Management Department. The FIRD Team manages market investment approval and account opening processes for markets requiring foreign investor registration and/or documentation to open cash and securities accounts or access preferential tax treatment.

Team members liaise with BBH client servicing groups, external clients, and subcustodian providers to ensure clients complete market requirements efficiently and on time.

The Documentation Specialist supports team members with documentation processing, database maintenance, and general departmental functions. This role requires high initiative, strong organizational skills, accuracy, and excellent client service capabilities.

• Maintain database reflecting current market registration approvals and account opening processes.
• Produce cover letters and shipping materials as required.
• Prepare documentation for submission to subcustodians and local markets, including copying, faxing, and scanning.
• Maintain team files and Registration Kits on BBH website.
• Perform account reconciliations, projects, and related duties as requested.

• Other duties as assigned to support the FIRD team and departmental goals.

Note:

Responsibilities listed above describe the general nature of the job and are not intended to be an exhaustive list of all duties, skills, or tasks required.

• BA/BS degree or 1–2 years equivalent experience preferred.

• Ability to prioritize a heavy workload and work under pressure while consistently meeting deadlines.
• Work quickly and accurately under pressure.
• Strong attention to detail.
• Excellent written and oral communication skills.

• Willingness to work non-standard hours when necessary.