Administrative Coordinator

Position:
Administrative Coordinator | Boston, MA

Location:

100% onsite Monday-Friday, Lake Hall Rom 405, 350 Huntington Ave Boston MA 02115

Work Schedule:

40 hours/week

Duration: 3 months - Potential to extend

• Offer customer service to faculty, staff, and visitors at the front desk and on the main department email address.
• Be a first contact at the front desk for the English Department.
• Coordinating facilities work orders and keeping the team updated.
• Coordinating hybrid meetings, managing department calendar including room reservations.
• Preparing meeting agendas and sharing them out.
• Taking minutes during meetings and sharing them out after meeting.
• Providing tech support during hybrid meetings.
• Creating flyers and working on social media.
• Handling small financial transactions, invoicing, ordering office supplies, etc.
• Comfortable learning new systems and technologies.
• Experience working in higher education is a plus.

Knowledge of office administration practices and processes; basic level of proficiency with MS Office products, including Microsoft Word, Teams, Excel, PowerPoint and Outlook. Skills required include ability to plan, organize and set priorities; time management; attention to detail, interpersonal and written communication skills. Familiarity with coordinating and supporting hybrid meetings (in-person and virtual attendees) is required. Ability to carry out special assignments by completing activities, monitoring progress, and ensuring work is completed accurately and on time.

Skills and knowledge for this position are typically acquired through the completion of an Associate degree or equivalent and 1-3 years' relevant experience.